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Home My WebLink About19-31P Wapping Fair 5-Year Special Event Permit1540 SULLIVAN AVENUE 0 SOUTH WINDSOR,CT 06074 TELEPHONE (860)644-2511 May 8,2019 Mr.Poul PefriHo South Windsor Joycees Foundation,Inc. 36 Pond Place Middlefown,CT 06457 Re:Temporary &Conditional Permit #i 7—]9P Dear Mr‘PetriHo: This is a reminder that the Temporary &Conditional Permit to allow the Wapping Fair to be held on property located at 75 Brooktield Street,RR zone,will expire on June 27, 20l9. it you intend to continue the current use at this location,you will need to submit o renewal application to the Planning &Zoning Commission.lncluded in this request should be all changes you hove made to the site since your original approval,and any proposed chonges you are considering.i hdve enclosed on dpplicotion form foryour use.You will need to disploy a sign for ten (lO)days prior to the meeting. Please submit the renewal application by June 3,2019,so that the application can be tentatively scheduled to be hedrd at the June 25,201 9 Planning &Zoning Commission hearing.lt you have any questions,you can contact me at (860)644—25i l,ext.251. Singerely,'/Ll Le,:.,«;’~-L nLar/g. Pamela A.Oliva,CZEO Zoning Enforcement Otficer cc:Director at Planning i TOWN OF SOUTH WINDSOR PLANNING &ZONING COMMISSION APPLICATION FORM Application Number: omcial Receipt Date:(pr I l -17 Munis Application #z @f 20/0 yé APPLICANT:€mu4k (ADA/@(w Eras/C855 'Fcwnc‘a tam TIQQ PROJECT NAME:war);ma EA I' COMPLETE LOCATION OF PROPERTY:75 3vo¢9kEe (A 5T OWNER OE RECORD ON LAND RECORDS:‘73 ,m of $3 a%CJOAgKD/d OWNER ADDRESS: Gis PIN #’47o o O 7g ZONE R k NAME,ADDRESS,TELEPHONE &EMAIL ADDRESS OF PERSON TO WHOM INQUIRIES SHOULD BE DIRECTED: '90 J i a—bk \o 5g 9mg RI m:EILHLWR or cvgé/y? 960 573 &730 ;comancgw @w /w m Estimated presentation time;/5’n6/O J J J THIS APPLICATION IS FOR:(Check all that apply): Zone Change to (Public Hearing and Certificate of Mailing Required) Open Space Subdivision/Resubdivisiori (Public Hearing and Certificate Of Mailing Required) Subdivision D Minor B Major Resubdivision (Public Hearing Required)B Minor D Major Conditional Subdivision (Public Hearing and Certificate of Mailing Required)Special Exception to Table Site Plan of Development D New D Modification Building(s)Sq Ft General Plan of Development Earth Filling (Sec.7.6)and/or Earth Removal (Sec,7.16)(Public Hearing and Certificate of Mailing Required) Regulation Amendment D Zoning E Subdivision —Attach proposed amendment (Public Hearing Required) Temporary and Conditional Permit (Public Hearing Required)for Temporary and Conditional Permit Renewal for Detached In Law Apartment or B Accessory Apartment (Public Hearing and Certificate of Mailing Required) Major Home Occupation (Certificate of Mailing Required)for g/Other (explain in detail) PLEASE NOTE:An Application Pending Sign is required to be posted on the property for all applications DEDBEDDDDDDDDE} gQMiNEe ten (10)days prior to being heard by the Commission. Im//fSignatureof Applicant Signature of Property Owner é’d// Print Name of Applicant Print Name of Property Owner ReVised 1/9/2017 Fair Information Wapping Fair In future years the fair will be the Thursday i Sunday following Labor Day. Address/Contact 75 Brookfleld St,South Windsor www.wappingfair.org wappingfair@aol.com Mailing Address Wapping Fair PO Box 486 South Windsor,CT 06074 South Windsor Jaycees Foundation 501 C3 Foundation;Organized fair since 2001 Admissions $8.00 Adults and Kids 57”and over $4.00 Seniors (65 and over) $4.00 Military with ID Free Kids under 57” Unlimited Ride Wristbands ($30.00)Thursday All Sunday noon to 6pm Attractions/Entertainment Stage: Cover bands —Thursday-Sunday Magic Shows Other: Pine Meadow Petting Zoo —Thursday-Sunday Racing Pigs —Friday —Sunday Horse Stunt Show i Saturday -Sunday Carnival Rides —Thursday -Sunday Vendors —Thursday-Sunday Animals —Friday -Sunday Doodlebug (tractor pulls)—Friday—Saturday Other Information Emergency Contact/Phone A Paul Petrillo #860—573-6780 Primary Staff (12 in total)will be identified by hand held radios with them All staff will have cell phones for people to use in case of emergency Key committee members can be found in the office trailer &admission booth Fair Operations (2019)PO Box 486 Sept 5m 5pm —10pm South Windsor,CT 06074 Sept 6”“5pm ‘11pm WappingFair@aol.com Sept 7m 10am —11pm www.wappingfair.org Sept 8th 10am —6pm Traffic and Parking Secondary driveway on Troy Rd purposes:Emergency Vehicles Amusement Rides Doodlebugs Large contractors Tents,water tank,stage,etc Major entertainment Zoo,racing pigsAnimalexhibitors Vendors Main entrance Attendees Traffic Flow Entering fairgrounds Coming off Troy Rd cars would turn onto Brookfleld St and take leR into entrance (across from Environmental Services).Cars would then take left inside the fairgrounds to enter parking area Coming off Griffin Rd cars would turn onto Brookfleld St and take right into entrance (across from Environmental Services).Cars would then take left inside the fairgrounds to enter parking area Exiting Fairgrounds Upon exiting cars would be required to tum right onto Brookfield St towards Troy Rd to avoid crossing into traffic coming towards fairgrounds.Parking personnel and/or sign to direct traffic Parking 6 acres dedicated to parking Fire Lane 20’fire lane would be maintained around perimeter 0f grounds.Lane can be accessed from both Brookfield St entrance and secondary entrance off Troy Road Shuttle Buses Shuttle buses will be provided on Saturday (noon ~close)and Sunday (noon —6pm).In meeting on February 27m with Sgt,Duchesne agreed with this plan based on usage of shuttle buses the previous two yearsShuttle bus will pick up at Eli Terry and bring to fairgrounds Additional Traffic Control No additional traffic control will be utilized.In meeting on February 27m with Sgt.Duchesne agreed with this based 0n observation of traffic and reports from flaggers and SWPD Officers hired to assist with traffic flow. Alcohol There will be no serving of alcohol at the event ' ‘> Case Name: /A Case No.: N/A DescriptionzBrookfield St Debris Management SiteRoadway/Access Plan Address1 : L003 Brookfield St Addressz: N/A County: Hartford Officer: I SGT.Bunnanducci 15 6 Photo File: N/A Drawn By: 1 56 Date 9/09/2014 Time: 1 10 Seme: N : 0 0 PLANNING DEPARMENT IN-HOUSE REFERRAL FORM DATE:6-6-19 TO:Matt Galligan,Michael Gantick,Walter Summers,JeffDoolittle Ray Favreau,Chris Dougan.Heather Oatis,Kevin Cooney,Tony Manfre. John Caldwell,Andrea Confrancesco,Chris Duchesne.Vincent Stetson FROM:Michele Lipe,AICP,Director ofPlanning The Planning &Engineering Depanments have received plans for the following projects: Appl 19—3113,Wapping Fair 5 year permit Location:75 Brookiield Street Future Town—owned property involved?a Yes @ No D new street(s)D new detention area D new open space/recreation area D active Dpassive Planning Department notes: Please comment by 6/21/19 and retum to the Planning Department. @ Site Plan a Subdivision No.Acres Zone RR E]Industrial E Commercial E Residentia1 No.Lots/Units Water:B Public D Private Well Sewerage:E Public D Septic System Project Description:See attached narrative 1540 SULLIVAN AVENUE t SOUTH WINDSOR.CT 06074 TELEPHONE (860)644-2511 June 17,2019 South Windsor Jaycees Foundation,Inc. Paul Petrillo 36 Pond Place Middletown,C’I‘06457 Dear Mr.PetriHo: Re:Appl.19*31P,South Windsor Jaycees Foundation Inc.—request for renewal of afive(5)year permit period commencing in 2019 to hold the annual Wapping Fair on property located westerly side of Brookfield Street,northerly side of Troy Road,RRzone Please be advised that the above referenced matter has been scheduled on thePlanning81;Zoning Commission Regular Meeting agenda for Tuesday,June 25,2019at7:00 pm.in the Madden Room of the South Windsor Town Hall,1540 SullivanAvenue.Someone must be present at the meeting to represent the application. Two signs advertising the meeting must be posted on the property for ten (10)consecutive days prior to the meeting and must be clearly visible from a town street.Signs must be posted on Troy Road and Brookfield Street by Saturday,June 15,2019. Signs can be obtained in the Planning Department,Monday through Friday,8:00am.—4:30 p.m.If you have any questions regarding this letter,please call 8604644— 251 1,Ext 253. Sincerely, Lauren Zarambo Administrative Secretary Appl #17-24P,Wapping Fair 6/25/19 Planning Department Report Request for a five year permit t0 hold the Wapping Fair on the multi-use open area, on property located on the westerly side ofBrooktield Street and northerly side of Troy Road,RR zone.The PZC had granted a two year permit in 2017 in this new location.This request of for 5 years. The applicant has provided a description ofthe event including dates7 times, activities as well as a site map showing the layout proposed for the fair.There is no alcohol proposed to be served this year. Access and traffic pattems into and around the site have been reviewed by Town staff and Fire Department and Police Services. There are two curb cuts proposed to service this site ~the primary entrance will remain off of Brookfield Street with an emergency entrance/exit off of Troy Road. The Troy Road entrance would be gated.At the time of the Wapping Fair,the Brookfield entrance is intended to be for the public,staff and parking and the traffic pattern would allow for separate locations for ingress and egress.No parking signs will be posted along the public roads. The Jaycees will have to hire private duty officers to handle any traffic control activities that occur on the public roadway. There are no utilities on site at this time.Accommodations for water and bathroom facilities are handled by the Jaycees.All food vendors will apply for a temporary food permit and the Town’s health department inspects the vendors prior to opening The five—year permit conditions include safeguards such as provision each year ofa $1 million insurance policy with the Town of South Windsor as an insured party,and a $20,000 bond to ensure restoration of Fairgrounds to its pre-fair condition. Recreation.Planning,Public Works,Health,Fire and Police staff will meet with Paul Petrillo,from the South Windsor Jaycees,prior to this meeting to logistics surrounding the fair discuss revisions to the approval conditions and have modified them. A copy ofthe proposed conditions has been provided to the Commission. 10.Ifthis application is approved,Planning staff has no additional requested approved modifications. Wapping Fair -SW Jaycees F75BrookfieldStreet 1 inch =200 feet oundation PARCELS E TOWN LINE E 1540 SULLIVAN AVENUE O SOUTH WINDSOR,CT 06074 TELEPHONE (860)644—2511 CERTIFIED MAIL 7017 1450 0001 3280 6102 June 27,2019 Mr.Paul P6tri110 South Windsor Jaycees Foundation,Inc. 36 Pond Place Middletown,CT 06457 Re:Appl.19-3 1P,South Windsor Jaycees Foundation Inc.for renewal of a five (5)year permit period commencing in 2019 to hold the annual Wapping Fair on property located westerly side of Brookfield Street,northerly side of Troy Road,RR zone Dear Mr.Petrillo: In accordance with the Planning &Zoning approval of June 25,2019 for a five year (2019, 2020’,2021,2022,2023)permit to hold a fair at the Fairgrounds at Rye Street Park,your new dates and times are as follows: 0 Date of pre-fair organizational meeting between Town Parks and Recreation Departments and the South Windsor Jayeees Foundation Inc.(hereafter referred to as Jaycees):August 7,2019 0 Dates park will need to be reserved for vendor access prior to opening of fair: August 30,2019 will be flrst day park is used t0 set up of fair. 0 Dates park will need to be reserved for vendor exit/clean-up after conclusion of fair: September 12,2019 all equipment and clean-up will be complete. 0 Date for a post—fair close—out meeting between Town Parks and Recreation Departments and Jaycees:September 25,2019 The following conditions shall apply: l.The Jaycees shall provide a liability insurance policy naming the Town of South Windsor as an additional insured,with a combined single limit for bodily injury and/or property damage in the amount of $1,000,000.The Certificate of Insurance shall be submitted to the Planning and Zoning Commission to include off—site damage protection. Fair Dates: September 5,2019 5:00 pm.to 10:00 pm. September 6,2019 5:00 pm.to 11:00 p.m. September 7,2019 10:00 a.m.to 11:00 pm. September 8,2019 10:00 am.to 6:00 p.m, Supplementary Dates: A bond in the amount of $20,000 shall be submitted to this Commission to ensurB that all Town property is restored to the condition which existed before the fair, within two weeks after the closing of the fair. Polices Services shall be the responsibility of Jaycees as outlined in the attached memo from the South Windsor Police Services. Police Services will create a traffic plan for the Fair.“No Parking”signs shall be posted by the Public Works Street Services Division and enforced along Brookfield Street and Troy Road,so that two—way traffic is maintained on all Town roads. There shall be a minimum of 500 off-street parking spaces.All parking areas shall be clearly marked.Internal parking and traffic control shall be the responsibility of the Jaycees.Roped walkways shall be provided for the safe movement of pedestriantraffic. A minimum of nine portable sanitary facilities shall be provided.A minimum of three hand wash stations are required at the bathrooms and the ADA restroom (or “enhanced access restroom”)must be code compliant. The Jaycees shall provide a dumpster of sufficient size for trash/livestock waste generated by the fair and the removal of such from the park premises Temporary services are permitted by licensed electricians and an electrical permitfromtheBuildingDepartmentisrequiredandissubjecttoapprovalandinspection by the Town.All electrical components must be removed and site cleaned at conclusion of fair. Emergency phone shall be provided by the Jaycees.A list of Jaycees Wapping Fair Committee contacts and phone numbers shall be provided to the Town.A reciprocal list of critical Town contacts will be provided to the Jaycees Wapping Fair Committee. 10.The Jaycees Fair staff shall be readily identifiable as such while working the fairgrounds. ll.All provisions of South Windsor Code of Ordinance Chapter 74,section 74—67 through 74-73 shall be complied with. l2.Primary access to the Fair for workers and the public is via the main entrance on Brookfield Street,across from #90.Access to the site from Troy Road is only allowed for Town Emergency vehicles during the fair and large trucks/trailers for the rides before and after while the fair is not open to the public.The gate at the Troy Road entrance should remain closed during the fair hours. The Jaycees must contact the Flaming Department and the Parks and Recreation Department each spring advising us of the dates for that year and any changes there may be from the original approval granted. l3. Sincerely,.>x iiu/ 5‘ Bart Pacekonis,Chairman Planning &Zoning Commission r. Jr i:L:re,L sang,(kg; BP/llz Enclosures Cc:Scott Custer,Police Chief Walter Summers,Fire Marshal Heather Oatis,Environmental Health Officers Town Attorney John Caldwell,Superintendent of Parks and Grounds Chris Dougan,Chief Building Official Ray Favreau,Director of Recreation