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Home My WebLink About24-13P Wapping Fair 5 Year Special Event PermitTOWN OF SOUTH WINDSOR PLANNING &ZONING COMMISSION APPLICATION FORM Application Number: Ofiicial Receipt Date:57H I'm VPC Application #z Qa'flo APPLICANT;Friends ofthe Wapping Fair,Inc. PROJECT NAME:The Wapping Fair COMPLETE LOCATION OF pROPERTY:75 BI’OOKfIeM Street,SOUIh VVindSOr,CT 06074 OWNER OF RECORD ON LAND RECORDS:TOW“0f SOUth VWHdSOF OWNER ADDRESS: G15 FIN #14700075 ZONE RR NAME,ADDRESS,TELEPHONE 8a EMAIL ADDRESS OF PERSON TO WHOM INQUIRIES SHOULD BE DIRECTED: David Prior 501 Main Street,South vwndsor,CT.06074 860-983-4048 (ceH) davidpriorjr@out|ook.com Estimated presentation time:10 minutes THIS APPLICATION IS FOR:(Check all that apply): PLEASE NOTE:An Application Pending Sign is required to be posted on the property for all applications ten days pri being heard by the Commission. ’f—1 %§nature of’Applicant Sigi‘iatur ofPr pert Owner mm”1X ?m OK £0 Print Name of Applicant Print Name of Property Owner Revised 9/1/2023 D Zone Change to (Public Hearing and Certificate of Mailing Required) D Open Space Subdivision/Resubdivision (Public Hearing and Certificate of Mailing Required) D Subdivision B Minor E Major D Resubdivision (Public Hearing Required)D Minor D Major D Conditional SubdivisionESpecialException to Table (Public Hearing and Certificate of Mailing Required) D Site Plan of Development D New D Modification Building(s)Sq Ft D General Plan of Development B Earth Filling (Sec.7.6)and/or Earth Removal (Sec.7.I6)(Public Heaxing and Certificate of Mailing Required) D Regulation Amendment D Zoning D Subdivision -Attach proposed amendment (Public Hearing Required) D Temporary and Conditional Permit (Public Hearing Required)for B Temporary and Conditional Permit Renewal for B Detached Accessory Apartment D Major Home Occupation (Public Hearing and Certificate of Mailing Required)for g Other (explain in detail)Special Event -Agricultural Fair RECEWED MAY 13 2024 Wapping Fair Information SOUTH wmDwR PLAHNJNG DEPI The fair will be the Thursday and Sunday following Labor Day. September 5,2024,5:00 pm —10:00 pmSeptember6,2024,5:00 pm —11:00 pm September 7,2024 10:00 am -11:00 pm September 8,2024 10:00 am —6:00 pm Address/Contact 75 BrookFIeId St,South Windsor—Physical location of the fair.(no mail at this address) www.wappingfair.org davidpriorjr@outlook.com Maiiing Address Friends of the Wapping Fair PO Box 1163 South Windsor,CT 06074 Tax»exempt status is pending Admissions $20.00 includes unlimited rides $7.00 for seniors 65 and older Under age 3 or 36"are free Attractions/Entertainment Stage: Cover bands —Thursday-Sunday Magic Shows Demonstrations Other: Carnival Rides —Thursday -Sunday Vendors —-Thursday-Sunday Animals —Friday —Sunday Livestock exhibits and shows Doodlebug (tractor pulls)Friday-Saturday Other Information Emergency Contact/Phone David Prior 860-983-4048 Primary Staff (12 in total)will be identified by hand—held radios with them All staff will have cell phones for people to use in case of emergency Key committee members can be found in the office trailer &admission booth Fair Operations (2019) Page 1 of 3 Traffic and Parking Secondary driveway on Troy Rd purposes: Emergency Vehicles Amusement Rides Doodlebugs Large contractors Tents,water tank,stage,etc. Animal exhibitors Vendors Main entrance Attendees Traffic Fiow Entering fairgrounds Coming offTroy Rd cars would turn onto Brookfield St and take a left into the entrance (across from Environmental Services).Cars would then take a left inside the fairgrounds to enter the parking area. Coming off Griffin Rd cars would turn onto Brookfield St and take a right into the entrance (across from Environmental Services).Cars would then take a left inside the fairgrounds to enter the parking area. Exiting Fairgrounds. Upon exiting cars would be required to turn right onto Brookfield St towards Troy Rd to avoid crossing into traffic coming towards the fairgrounds.Parking personnel and/or signs to direct traffic. Parking 6 acres dedicated to parking Fire La ne 20’fire lane would be maintained around the perimeter of the grounds.Lane can be accessed from the Brookfield Street entrance and the secondary entrance off Troy Road. Shuttle Buses Shuttle buses will be provided on Saturday (noon to close)and Sunday (noon —6:00 pm). Additional Traffic Control No additional trafhc control will be utilized.In previous years it was agreed that based on observation of traffic and reports from flaggers and SWPD Officers hired to assist with traffic flow. Page 2 of 3 ofPage33vowuo:mm-m~oina3.)uranxmamawm22.<maao~mazmsnm.....x~manEa PLANNING DEPARMENT IN-HOUSE REFERRAL FORM DATE: 5/13/24 TO: Michael Maniscalco, Walter Summers, Jeff Doolittle, Molly Keays, Melissa Pierce, Kevin Cooney, Tony Manfre, Autum Burke, Dave Turkington, Andrea Cofrancesco, Vincent Stetson, David Gesualdi, Marc Melanson, Scott Roberts, Justin Russo FROM: Michele Lipe, AICP, Director of Planning The Planning & Engineering Departments have received plans for the following projects: Appl 24-13P, Wapping Fair 5-year permit Location: 75 Brookfield Street Site Plan Subdivision No. Acres Zone RR Industrial Commercial Residential No. Lots/Units Water: Public Private Well Sewerage: Public Septic System Annual fair in September Project Description: Future Town-owned property involved? Yes No new street(s) new detention area new open space/recreation area active passive Planning Department notes: Visit https://www.southwindsor-ct.gov/planning-department/pages/planning-and-zoning- commission-applications to review pending applications Please comment by 5/24/24 and return to the Planning Department. PLANNING DEPARTMENT May 29,2024 David Prior Friends of the Wapping Fair,Inc. 501 Main Street South Windsor,CT 06074 Dear Mr.Prior, Re:Appl 24—13P,Friends of the Wapping Fair,Inc.—request for renewal of a five (5)yearpermitperiodcommencingin2024toholdtheannualWappingFaironpropertylocatedwesterlysideofBrookfieldStreet,northerly side of Troy Road,RR zone. Please be advised that the Public Hearing of the Planning &Zoning Commission for theabovereferencedmatterhasbeenscheduledforTuesday,June l l,2024. This meeting will be held in the Council Chambers ofthe South Windsor Town Hall.Someonemustbepresenttorepresenttheapplication. Two signs advertising the meeting must be posted on the property for ten (10)consecutivedayspriortothehearingandmustbeclearlyvisiblefromatownstreet.The sign must be posted on Brookfield Street and Troy Road frontage by Saturday,June 1,2024. Signs can be picked up at the Planning office ofthe South Windsor Town Hall,1540 SullivanAvenue.Please call (860)644-251 1 ext.2329 ifyou have any questions,Monday 8:00 am.i 7:00 p.m.,Tuesday —Thursday 8:00 am.e 4:30 p.m.and Friday 8:00 am.—1:00 p.m. Sincerely, Macaw Joshua Stem Administrative Secretary/Land Use Coordinator 1540 Sullwan Avenue,Suuth Windsor,CT Balm,l Tel (HEB)ELM-2511 Ext 2329 l Planning@SouthWindsnr-Ci.gov Appl #24-13P, Wapping Fair 6/11/24 Planning Department Report 1. Request for a five year permit to hold the Wapping Fair on the multi-use open area, on property located at the John J. Mitchell Fairgrounds at 75 Brookfield Street, RR zone. The PZC had granted a five-year permit in 2019 to the SW Jaycees. This request of for 5 years and is being brought by a new organization, the Friends of Wapping Fair. 2. The applicant has provided a description of the event including dates, times, activities as well as a site map showing the layout proposed for the fair. There is alcohol proposed to be served this year. 3. Access and traffic patterns into and around the site have been reviewed by Town staff and Fire Department and Police Services and operation plans for the event will be coordinated and approved with emergency agencies. 4. There are two access points used to service this site – the primary entrance will remain off of Brookfield Street with an emergency entrance/exit off of Troy Road. The Troy Road entrance is gated. During the Wapping Fair, the Brookfield entrance is intended to be for public and staff parking. The traffic pattern typically allows for separate locations for ingress and egress. No parking signs will be posted along the public roads. 5. The Friends of Wapping Fair intend to hire private duty officers to handle any traffic control activities that occur on the public roadway. 6. There are no utilities on site at this time. Accommodations for water and bathroom facilities are handled by the Jaycees. All food vendors will apply for a temporary food permit and the Town’s health department inspects the vendors prior to opening 7. The five-year permit conditions include safeguards such as provision each year of a $1 million insurance policy with the Town of South Windsor as an insured party, and a $20,000 bond to ensure restoration of Fairgrounds to its pre-fair condition. 8. Recreation, Planning, Public Works, Health, Fire and Police staff have met with representatives from the Friends of Wapping Fair to discuss the logistics surrounding the fair discuss reviewed the approval conditions that have been put in place for past fairs. 9. A copy of the proposed conditions has been provided to the Commission. If this application is approved, Planning staff has no additional requested approved modifications. 172.35 4 8 7 . 5 1 100.00 WATER 48.75 66.099.7216.8579.36 200.06 WATER 191.88 121.63100.06 227.0 43.88 TROY ROAD 340 (S)399.75 149.89285.95935.391 205.22197.5414.77BROOKFIELD STREET567 (S) 167.0 200.0 25 (S) 2 399.7 136.12177.5220.42 3 157.51923.121700 (S) 100.00 D418.5019.0206.0 125.00 3A 266.98 498.14151.59150.001392.53194.8WATER 126.25 169.76150.091.88 151.0258.8135.14 164.95 192.03 200.00445.0208.91400.0 150.0C1410.39T ROY ROAD3 3 5 . 9 9 238.50225.00 1950 (S) 138.14 175.57 10.40300.0 269.67 187.0 300.0292.00 200.0 1 0 2 5 ( S ) 513 (S) 125 (S)500 (S)225 (S)290.731165.93 225.0 100.0 408.39 3 242.84 125.00WATER19.16150.0205.22113.00 640.00125.00932.31444.20 313.71 675 (S)100.05 2 5.5 6 151.18453.0 2 8 8.8 2 449.78202.39340 (S)WATER 312.84 100.00 220.00 BROOKFIELD STREET90.0151.1883.75 158.95238.5650.0 185.00 25' R.O.W.922.49 952.62206.0 150.00SULLIVANAVE/RTE194 T RO Y R D BROOKFIELDST90 21 3030 20 40 89 30 29 40 70 30 90 17 90 50 75 30 90 125 119 540 524 108 524 128524140 524 313 540 524 141524 602 222 524 110 135 151 524 107 524 118 µ1 inch = 200 feet The information on this map is from a computer database accessed using a Geographic Information System (GIS). This is not a surveyproduct. The data provided on this map are provided for informationaland planning purposes only. The Town makes no claims or guaranteesabout the accuracy or currency of the contents of this map and expresslydisclaims liability for errors and omissions in its contents. Unauthorizedattempts to modify any information shown on this map or utilize thismap for other than its intended purposes are prohibited. Each user of thismap is responsible for determining its suitability for his or her intendeduse or purpose. In no event will the Town of South Windsor be liable forany damages, including loss of data, lost profits, business interruption,loss of business information or other pecuniary loss that might arise fromthe use of this map or the information it contains. Appl 24-13P, Wapping Fair 5- Year Permit75 Brookfield Street PLANNING DEPARTMENT CERTIFIED MAIL #7022 2410 0000 6508 8171 June 12,2024 David Prior Friends of the Wapping Fair,Inc. 501 Main Street South Windsor,CT 06074 Dear Mr.Prior: Re:Appl.#24-13P Friends of the Wapping Fair,Inc.—request for renewal of a flve (5)year permit period commencing in 2024 to hold the annual Wapping Fair on property located westerly side of Brookfield Street,northerly side of Troy Road,RR zone Please be advised that the Planning and Zoning Commission,at its June ll,2024 meeting, approved the above-referenced request for a five-year (2024,2025,2026,2027,2028)permit to hold a fair at the John J.Mitchell Fairgrounds.Your new dates and times are as follows: Fair Dates: Supplementary Dates: 0 Date of pre-fair organizational meeting between Town Parks and Recreation Departments and the Friends 0f Wapping Fair:August 7,2024 0 Dates Park will need to be reserved for vendor access prior to opening of fair: August 30,2024 will be first day park is used t0 set up 0f fair. 0 Dates Park will need to be reserved for vendor exit/clean-up after conclusion of fair: September 12,2024,all equipment,and clean—up will be complete. 0 Date for a post-fair close-out meeting between Town Parks and Recreation Departments and Friends 0f Wapping Fair:September 25,2024 The following conditions shall apply: l.The Friends 0f Wapping Fair shall provide a liability insurance policy naming the Town of South Windsor as an additional insured,with a combined single limit for bodily injury and/or property damage in the amount of $1,000,000.The Certificate of Insurance shall be submitted to the Planning and Zoning Commission to include off—site damage protection.2.A bond in the amount of $20,000 shall be submitted to this Commission to ensure that all Town property is restored to the condition which existed before the fair,within two weeks after the closing of the fair.(Surety policy included) Police Services shall be the responsibility of Friends of Wapping Fair as outlined in the operations agreement with the South Windsor Police Services. b) 1540 SuHivan Avenue,South Windsor,ET [16074 Tel (BED)544-2511 Ext 2329 P|anning@SuuthWindsor-CT.gnv September 5,2024,5:00 p.m.to 10:00 p.m.September 6,2024,5:00 p.m.to 11:00 p.m.September 7,2024,10:00 a.m.to 11:00 p.m.September 8,2024,10:00 a.m.to 6:00 p.m. Police Services will create a traffic plan for the Fair.“No Parking”signs shall be posted by the Public Works Street Services Division and enforced along Brookfleld Street and Troy Road,so that two-way traffic is maintained on all Town roads. There shall be a minimum of 500 off-street parking spaces.All parking areas shall be clearly marked.Intemal parking and traffic control shall be the responsibility of the Friends of Wapping Fair.Roped walkways shall be provided for the safe movement of pedestriantraffic. A minimum of twenty portable sanitary facilities shall be provided.A minimum of nine hand wash stations are required at the bathrooms and the ADA restroom (or “enhanced access restroom”)must be code compliant. The Friends 0f Wapping Fair shall provide a dumpster of sufficient size for trash/livestock waste generated by the fair and the removal of such from the park premises.Temporary services are permitted by licensed electricians and an electrical permit from the Building Department is required and is subject to approval and inspection by the Town.All electrical components must be removed,and site cleaned at conclusion of fair. Emergency phone shall be provided by the Friends 0f Wapping Fair.A list of Wapping Fair Committee contacts and phone numbers shall be provided to the Town.A reciprocal list of critical Town contacts will be provided to the Wapping Fair Committee. lO.The Friends of Wapping Fair staff shall be readily identifiable as such while working the fairgrounds. ll.All provisions of South Windsor Code of Ordinance Chapter 74,section 74-67 through 74-73 shall be complied with (Ordinance included).The sale of alcoholic beverages is permitted,subject to Police Services and Health Department reviews and approvals. Primary access to the Fair for workers and the public is via the main entrance at 75 Brookfield Street,across from #90.Access to the site from Troy Road is only allowed for Town Emergency vehicles during the fair and large trucks/trailers for the rides before and after while the fair is not open to the public.The gate at the Troy Road entrance should remain closed during the fair hours. The Friends of Wapping Fair must contact the Planning Department and the Parks and Recreation Department each spring advising us of the dates for that year and any changes there may be from the original approval granted.Any changes to the layout of the fair as a result of work done by the town will require the submission of new fair layout. .The appropriate number of handicap accessible spaces shall be provided. l2. l3. l4. Sincerely, ,gfxrwégww" Stephen Wagner,Chairman Planning and Zoning Commission SW/js Kristian Lindstrom,Police ChiefCC: Walter Summers,Fire Marshal Melissa Pierce,Director of Health Town Attorney Dave Turkington,Acting Superintendent of Parks and Grounds Marc Melanson,Chief Building Official Molly Keays,Director of Recreation PLANNING DEPARTMENI August 21,2025 Sonja Staxkel Friends ofthe Wapping Fair.Inc‘ c/o Mitchell Fuel C0. 1209 Sullivan Avenue $outh Windsor,CT 06074 Dear Ms.Starkel: Re:Appl.#24-13Pi,Friends ofthe Wapping Fair.Inc.—request for renewal ofa five (5) year permit period commencing in 2024 to hold the annual Wapping Fair on propertylocatedwesterlysideofBrookfieldStreet.northerly side ofTroy Road,RR zone. Please be advised that the Planning and Zoning Commission,at its August l9,2025 meeting,approved your request to change approval condition #2 for the above—referenced application to allow a surety bond as the bonding instrument to cover any potential needs or claims associated with the Wapping Fair. This approval is subject to the following conditions: 1.The Commission requests a memorandum of understanding of repairs from the Friends of the Wapping Fair.Inc.Board of Directors.referencing the businesses that may be involved in any necessary repairs. Sincerely. /fv”v(/t<//"”* Stephen Wagner.Chairman Planning and Zoning Commission SW/js cc:Kristian Lindstrom.Chief ofPolice Walter Summers.Fire Marshal Trishanna Branford,Director of Health Town Attomey Dave Turkington.Parks Superintendent Marc Melanson.Chief Building Official Molly Keays.Director ofParks &Recreation 1540 Sullivan Avenue,Snuth Windsur.CT 05074 i Tel (HEB)EM-ZSH Ext 2329 i Planning@SuuthWindsnr-STgnv August 22,2025 Members of the South Windsor Planning and Zoning Commission Re:Friends of the Wapping Fair Thank you foryourtime this week.We appreciate your consideration and support fortheWapping Fair.As we stated,we are lookingforward to many more decades ofthe Wapping Fair and a solid mutualworking relationship,The Friends ofthe Wapping Fairwish to re—assert that it is our commitment to leave the fairgrounds in the same or better condition than they were when we start the rental each year.Besides the assurances that come from our insurance and the surety bond which we will post,we have numbers of dedicated volunteers and local businesses that are committed to stepping up and helping with any repair or restoration that may be needed.Here are some of the local businesses that have committed to working with the Friends of the Wapping Fair for any work we may need to do to the fairgrounds. Mitchell Fuel Environmental Services Fence One We lookforward to seeing you at the 2025 Wapping Fair! Sincerely, Sonja Starkel President,Friends ofthe Wapping Fair 1209 Sullivan Avenue South Windsor,CT 06074 860-644-2581 Sonja.starkel@mitchellfuetcom July 13,2026 Members of the South Windsor Planning and Zoning Commission Re:Friends of the Wapping Fair We appreciate your consideration and support for the Wapping Fair.As we stated,we are looking forward to many more decades of the Wapping Fair and a solid mutual working relationship.The Friends of the Wapping Fair wish to re—assert that it is our commitment to leave the fairgrounds in the same or better condition than they were when we start the rental each year.Besides the assurances that come from our insurance and the surety bond which we will post,we have numbers of dedicated volunteers and local businesses that are committed to stepping up and helping with any repair or restoration that may be needed.Here are some of the local businesses that have committed to working with the Friends of the Wapping Fair for any work we may need to do to the fairgrounds. Mitchell Fuel X10hnJ Mitchellwk Environmental Services Billy Mitchell Fence One Patrick Kupchunos We lookforward to seeing you at the 2026 Wapping Fair! Sincerely, Sonja Starkel President,Friends ofthe Wapping Fair 1209 Sullivan Avenue South Windsor,CT 06074 860-6442561 '1