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PRECONSTRUCTION MEETING AGENDA
WATER MAIN EXTENSION
MILLER ROAD AND BARBER HILL ROAD
SOUTH WINDSOR, CT
Date: Tuesday,August 28, 2001
Time: 10:00 a.m.
Place: Madden Room
South Windsor Town Hall
1540 Sullivan Avenue
South Windsor, Connecticut
The following have been invited to attend:
Names Representing
Matthew Galligan South Windsor Town Manager
Bob Deptula South Windsor Environmental Health Officer
Mike Gantick South Windsor Director of Public Works
Mel Stead South Windsor Supt. of Street Services
Fred Shaw South Windsor Supt. of Pollution Control
Bill Lanning South Windsor Fire Marshal
Jeff Folger South Windsor Environmental Planner
Beverly Paganelli Paganelli Construction
Michael Daddario Paganelli Construction
Paul Prior Laidlaw Bus Co.
Evelyn Perry SNET
Lori Fiore Yankee Gas
Don Schaefer CL&P
Dan Lesnieski Connecticut Water
Valerie Hodder Connecticut Water
John King Connecticut Water
Steve Farmer Cox Cable
Mike Senyk DEP
Gil Richards DEP
Michael Anderson Fuss & O'Neill
Tom DeSantos Fuss &O'Neill
Richard Warenda Fuss & O'Neill
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Fuss&O'Neill Inc.
Preconstruction Meeting Agenda
Miller Road and Barber Hill Road
August 28, 2001
Page 1
1. Schedule/Sequence of Operations (01010):
a. Supply a work schedule within 10 days of Agreement. This schedule will be updated
every 2 weeks or more frequent if necessary.
b. Coordinate work schedule with the Inspector to minimize disruptions to residents.
c. Work Hours shall be 7:00 A.M.to 5:00 P.M.weekdays. Longer hours maybe worked
if agreed upon between Contractor, and Town authorities.
d. The Owner will obtain access agreements to all properties. Coordinate access with
each property owner after the access agreements are obtained.
2. Modification Procedures (01035)
a. Field Orders issued by the Inspector.
b. Work Change Directives issued by the Inspector.
c. Change Order initiated by the Engineer, sent to Contractor for approval,then sent to
Owner for approval. After approval by Owner, executed copies of change order are
distributed.
d. See attached copies of Work Change Directive and Change Order forms.
3. Coordination with Town of South Windsor Authorities and Utilities (01040)
a. Reminder to call CBYD 2 full working days before excavation.
b. At least forty-eight(48)hours prior to construction activities,contact the office of the
Town Manager of South Windsor.
c. Notify road closures to Police,Fire,Public Works and School Departments at least 48
hours prior to road closure or traffic detours.
d. Reminder to coordinate work with subcontractors and all authorities with jurisdiction
within the work area.
e. Emergency Phone Numbers: Before the start of construction, submit at least two
phone numbers to the Town,Engineer,and Local Police use after normal work hours
in case of emergency. Verify attached list.
4. Field Engineering and Surveying(01050)
a. Reminder to stake all work horizontally and vertically. The Town will supply
benchmark information.
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Preconstruction Meeting Agenda
Miller Road and Barber Hill Road
August 28, 2001
Page 2
b. Where possible,preserve and maintain property corner monuments in the project area.
All property corner pins that are disturbed or damaged shall be reset by a licensed
Land Surveyor.
c. Measurement of payment items: Quantities shall be agreed upon between Contractor
and the Inspector at the end of each work day. Provide assistance in measuring
quantities.
5. Permits (01060)
a. Obtain well abandonment permit from the Environmental Health Officer.
b. Obtain blasting permit from the Fire Marshal.
6. Environmental Considerations and Special Procedures (01100)
a. Provide the name of the responsible person who will implement the erosion and
sediment control plan to the Inspector and Jeff Folger, Environmental Planner.
b. For tree removal on Town property and right-of-ways, contact the Town's Tree
Warden. For tree removal on private property,contact the applicable property owner.
7. Project Meetings (01200)
a. Attend a preconstruction conference.
b. Attend a public meeting at the Town Hall before construction begins.
c. Attend progress meetings at intervals deemed necessary by the Inspector.
8. Shop Drawings and Related Submittals (01300)
a. Forward all shop drawing submittals to Fuss&O'Neill. Five copies of each submittal
is required.
b. Reminder to stamp all shop drawings before submitting, and to use the transmittal
form.
9. Construction Facilities and Temporary Controls(01500)
a. Reminder to minimize creation and dispersion of dust. See Section 02226 for more
details.
b. Remove and dispose of surplus material. The Owner has right of first refusal.
c. See Item#12 (02221) for excavation safety and blasting.
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Preconstruction Meeting Agenda
Miller Road and Barber Hill Road
August 28, 2001
Page 3
d. Some property owners are on wells. Blasting and/or dewatering operations may effect
individual water supply wells. Be prepared to supply temporary water as needed.
10. Contract Closeout(01700):reminder to obtain as-built information,the requirements are
listed in Section 01700.1.02.
11. Clearing and Grubbing(02110)
a. Reminder to remove, restore and replace as required.
b. Reminder to coordinate with CL&P/SNET as soon as possible for holding and
supporting utility poles.
12. Trench Excavation(02221)
a. Identify who will be the competent person in charge of excavations.
b. Reminder to submit excavation protection system design data.
c. Submit proposed method to remove water from trenches,and method for dewatering.
d. Comply with the blasting requirements of the Fire Marshal. Provide proof that an
independent pre-blast survey of existing property conditions has been conducted prior
to the start of any blasting. The Contractor's blaster shall have insurance.
e. Coordinate excavation and backfill of service connection between the main and the
curb box with Connecticut Water Co.
13. Pavement Repair(02575)
a. All roads shall receive a temporary and permanent pavement trench repair unless
directed to use an alternate method of pavement repair.
b. Use of alternate regrading of portion of Foster Street Extension to be determined.
14. Maintenance and Protection of Traffic (02585)
a. Notify Police Department of proposed detours at least 7 days prior to construction.
b. Barricades, signs and lighting shall erected and maintained to the satisfaction of the
Police Department and Inspector.
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Preconstruction Meeting Agenda
Miller Road and Barber Hill Road
August 28, 2001
Page 4
15. Potable Water Well Abandonment(02670)
a. Reminder to use a licensed well driller.
b. Property owner has right of first refusal for their used well pump.
16. Water Main(02713)
a. Coordinate connections to existing water main with Connecticut Water Co.
b. Reminder to submit proposed method to hydrostatic test completed pipe.
17. Water Service Connection (02718)
a. Install water services as shown on the plans or as directed by the Engineer. Water
service locations may change from what is shown on the plans based on input from
property owners.
b. Coordinate excavation and backfill of service connection between the main and the
curb box with Connecticut Water Co.
c. Coordinate access to each home. See the attached list of property owner names and
phone numbers.
d. Purchase meter setters and jumpers from Connecticut Water Co.,who will install the
meter after the service is activated.
e. Remove existing water filter systems and store on site for removal by the DEP
subcontractor.
f. Install meter pits shall for water service connections greater than 150 in length.
g. Be prepared to supply temporary potable water as needed where a service is
discontinued or due to circumstances beyond the Contractor's control.
h. All new services will generally enter into the front of the building. Be prepared to
perform interior plumbing modifications where the new water service cannot be
brought into the front of the building within 3 feet of the existing service entrance.
i. Existing septic system locations are shown on the plans based on best available
information. Be prepared to repair broken septic system pipes if damaged during
excavation.
18. Pay Estimates: submit monthly pay estimates on forms similar to the attached by the ?
calendar day of the month. See Article 5 of the Agreement for payment procedures.
19. Superintendent: Before the start of construction,provide the name of the superintendent
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Preconstruction Meeting Agenda
Miller Road and Barber Hill Road
August 28, 2001
Page 5
that will be in charge of the job.
20. Communication: Route all formal correspondence and questions for the Engineer to
Michael Anderson, Fuss & O'Neill. All routine construction communication shall be
routed through Richard Warenda, Fuss & O'Neill.
21. Wage Rates - certification/submittal
• Submit certification form to Dept. of Labor
• Submit weekly payroll forms to the Inspector.
22. Execution of Agreement
23. Starting date, completion date, and issuance of the Notice to Proceed.
24. Other issues
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ATTACHMENTS
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Fuss&O'Neill Inc.
WATER MAIN EXTENSION
MILLER ROAD AND BARBER HILL ROAD
SOUTH WINDSOR, CT
JOB RELATED CONTACT LIST
(all numbers 860 unless noted)
1. Town of South Windsor:
Matthew Galligan -Town Manager 644-2511 x200
Bob Deptula -Environmental Health Officer 644-2511 x248
Mike Gantick - Director of Public Works 644-2511 x242
Mel Stead -Supt. of Street Services 648-6366
Fred Shaw - Supt. of Pollution Control 644-2511 x247
Bill Lanning -Fire Marshal 644-2441
Jeff Folger -Environmental Planner 644-2511 x229
Police Dept. -Routine&Business 644-2551
2. Fuss &O'Neill: (Manchester,Connecticut)
Mike Anderson - Project Manager 646-2469 x5273
Tom DeSantos -Project Engineer 646-2469 x5242
Richard Warenda -Resident Representative 567-5037
3. Paganelli Construction(Suffield, CT Office Phone 623-0245)
Beverly Paganelli -President Home
Mobile
Pager
Michael Daddario -Superintendent Home
Mobile
Pager
-Foreman Home
Pager
4. Others
Paul Prior Laidlaw Bus Co.
Evelyn Perry SNET 725-1011
Lori Fiore Yankee Gas 292-2249
CL&P Don Schaefer 871-3442
Valerie Hodder Connecticut Water 623-3355 x3352
Steve Farmer Cox Cable 432-5048
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Fuss&O'Neill Inc.
SOUTH WINDSOR PROJECT
LIST OF NAMES
ADDRESS NAME TEL. #
460 Miller Road Michael Lanata 644-4372 filter
461 Miller Road Wayne and Patricia Martel 644-7230 filter
471 Miller Road Paul and Paulette Farris 644-2226 filter
480 Miller Road Ray and Deborah Shearer 644-4830 filter
488 Miller Road Fred and Gail Schilke 644-9274 filter
496 Miller Road Edward and Patricia Rodonis 644-0761 filter
501 Miller Road Richard and Greta Cyr 644-8102 filter
504 Miller Road Jim and Priscilla Davis 289-5272
507 Miller Road Shawn and Rebecca Breen 644-4464
517 Miller Road Jeff and Nicole Peters 644-6666
529 Miller Road Joseph and Joan Snyder 644-4427 .
541 Miller Road Irene Fitzpatrick 644-3191
10 Barber Hill Road Robert and Judy Kuehnal 644-1364 filter
20 Barber Hill Road Lois Case 648-9192 filter
34 Barber Hill Road Tom Dillon 644-0467 filter
42 Barber Hill Road Michael and Brenda Pines 644-8861 filter
50 Barber Hill Road Joe Dzen 648-0554
76 Barber Hill Road Walter Twardowski 644-0453 bottled
11 Stonefield Trail Donald Maurus 644-9227
902 Foster Street Ext. Robert&Marion Jacko 644-4268
905 Foster Street Ext. Nathan and Linda Baker 644-1409
911 Foster Street Ext. evicted-new owners
921 Foster Street Ext. Kunsub Whang new owner
Tae Sook call info.
929 Foster Street Ext. Jack and Maria Simao 644-0726
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ADDRESS NAME TEL. #
939 Foster Street Ext. Thomas O'Conner unpublished
949 Foster Street Ext. Rocky Paczosa/Sue Seaha 644-9704
961 Foster Street Ext... Janice Stewart 644-8040 .
969 Foster Street Ext. Neil D. Coburn/Barbara J. Su
977 Foster Street Ext. Patrick& Sue McCaffery 644-2836
980 Foster Street Ext. Dan Savino 644-0200
1001 Foster Street. Ext. Marge Kisko (Saint Puis) 816-753-0073
1009 Foster Street Ext. Dick and Mary Kelbart 644-8200
1042 Foster Street Ext. Brian and Jacqueline Rivard 644-8378 filter
1043 Foster Street Ext. Albert and Lois Ohlhof 644-0837
1051 Foster Street Ext. Henry and Carline Sladyk 644-4259
1059 Foster Street Ext. Paul Brown 644-7585
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d .
SHOP DRAWING SUBMITTAL
Date: ,2001
TO: Fuss & O'Neill,Inc.
146 Hartford Road
Manchester, CT 06040
j-
PROJECT:
SUBMITTAL NO: SUBMISSION(1st,2nd, etc.)
Transmitted herewith are the following for your review and comments:
Copies Dwg. No Description
MANUFACTURER: Name
Address
Telephone No. ( )
Facsimile(FAX)No. ( )
Contact for More Information `
SUBMITTAL Spec. Page No. Paragraph No.
Equipment Designation
Service/Location/Other
I hereby certify that I have carefully examined the enclosed submittals) and have determined and
verified all field measurements, construction criteria,materials, catalog numbers and similar data,
coordinated the submittal(s)with other submissions and the work of other trades and contractors,
and that to the best of the my knowledge and belief, the enclosed submittal(s) is/are in full
compliance with the Contract requirements, except as follows (enter NONE if there are no
exceptions):
• By:
9737 M 1\0200\01300.W PD
AUJUS I ED CUM I ItAC f AMOUN I S I A JU J i ll��
IU IC S 1.1 oft IA A M J
1'L'(IIOU FIIUM 10
CONTIIACTOiC F'IIOJECI NO.
JWNEN:NLIA: AUUf1Es5: _
pR CONTRACT NO.
UA7E SUfiMIT'IED:
LOCA I ION:
ANALYSIS OF ADJUSTED CONTRACT AMOUNT TO DATE:
ORIGINAL CONTRACT AMOUNT (COLUMN 1)......................
PLUS:ADDinONS TO CONTRACT(COLUMN 9)..................... -'
LESS:DEDUCTIONS FROM CONTRACT(COLUMN 11)................
.t•
ADJUSTED CONTRACT AMOUNTTO DATE.........................
ANALYSIS OF WORK PERFORMED:
COsr OF ORIGINAL.WORK COMPLETED TO DATE(COLUMN 7).....
T:\TRA WORK COMPLETED TO DATE(COLUMN 10)................
'rOTA1,COST OI'WORK 11 RFORMTD'1'O DATE ....................
LESS RETAINAGIE «. S o...........................................
NE`r AMOUNT EARNED FOR WORK COMPLETED TO DATE.........
LESS: AMOUNT.OF PREVIOUS PAYMENTS...........................
itAI.AN('I: i)tjl:TlIiS l'r\YMI-"N'I'.......................... .......... -- —_—_--
lite undersigned Contractor certifies that to the best of its knowledr.e,information and belief the work covered by CONTRACTOn
thit Application for 1'a�mrnt has been completed in accordance with the Contract Documents,that all amounts have
Ixen paid by the Contractor for work for which previous Progress Payments were Issued and payment received from BY
the Owner,and that current payment shown herein is now due.
TITLE
APPROVED DATE_
Field Engineer DATE
APPROVI-1) T)AT1E
Engineer
CS I IIAAI E NUMBE1l
PF-RIOUIC ES IIIAATE FOR PARIIAL PAYMEN f
f'L•RIOD FROM TO
PRO
JECINO.
IPI10JL•CT: GUNTIIACTUR: CONTRACT NO.
OWNI:II. AUUIIf.:tS: UAIE SUBMIfiED:
LOCAIJUN.
QUANTITIES E AMOUNTS QUANTITIES S COSTS 6UANTITIES S COSTS QUANTITIES R OOSTS COMPLETE
PREvwus COST Tlils COST TO
DID REVISED UNIT UIU QUANTITY ESTIMATE QUANTITY DATE (x)
ITEM DESCRIPTION UNIT QUANTITY QUANTITY COST AMOUNT QUANTITY COST 4 _- _o — aT
--— -- --— - ---2
1
2
9
4
5
a
7
a 1,
9
10
11
12
19
14
Is
tE
17
19
to
20
TOTAL PROJECT COSTS(fl1D PRICf:S)
f i
CHANGE ORDER
No.
DATE OF ISSUANCE EFFECTIVE DATE
OWNER
CONTRACTOR
Contract:
Project.
OWNER's Contract No. ENGINEER's Contract No.
ENGINEER
You are directed to make the following changes in the Contract Documents:
Description:
Reason for Change Order:
Attachments:(List documents supporting change)
CHANGE IN CONTRACT PRICE: CHANGE IN CONTRACT TIRES:
Original Contract Price Original Contract Times:
Substantial Completion:
$ Ready for final payment:
(days or dates)
Net Increase(Decrease)from previous Change Orders Net change from previous Change Orders No. to
No. to No.
Substantial Completion:
$ Ready for final payment:
(days)
Contract Price prior to this Change Order: Contract Times prior to this Change Order:
Substantial Completion:
$ Ready for final payment:
(days or dates)
Net increase(decrease)of this Change Order: Net increase(decrease)this Change Order:
Substantial Completion:
$ Ready for final payment:
(days)
Contract Price with all approved Change Orders: Contract Times with all approved Change Orders:
Substantial Completion:
$ Ready for final payment:
(days or dates)
RECOMMENDED: APPROVED: ACCEPTED:
By: By: By:
ENGINEER(Authorized Signature) OWNER(Authorized Signature) ,CONTRACTOR(Authorized Signature)
Date: Date: Date:
EJCDC 1910-8-B(1996 Edition)
Prepared by the Engineers Joint Contract Documents Committee and endorsed by The Associated General Contractors of America and the Construction Specifications
Institute.
CHANGE ORDER
INSTRUCTIONS
A. GENERAL INFORMATION
This document was developed to provide a.uniform format for handling contract changes that affect Contract
Price or Contract Times: Changes that have been initiated by a Work_ Change Directive must be incorporated into
a subsequent Change Order if they affect Price or Times.
Changes that affect Contract Price or Contract Times should be promptly covered by a Change Order. The
practice of accumulating Change Orders to reduce the administrative burden may lead to unnecessary disputes.
If Milestones have been listed in the Agreement, any effect of a Change Order thereon should be addressed.
For supplemental instructions and minor changes not involving a change in the Contract Price or Contract Times,
a Field Order should be used.
B. COMPLETING THE CHANGE ORDER FORM
Engineer normally initiates the form,including a description of the changes involved and attachments based upon
documents and proposals submitted by Contractor,or requests from Owner,or both.
Once Engineer has completed and signed the form,all copies should be sent to Owner or Contractor for approval,
depending on whether the Change Order is a true order to the Contractor or the formalization of a negotiated
agreement for a previously performed change. After approval by one contracting party, all copies should be sent
to the other party for approval. Engineer should make distribution of executed copies after approval by both
parties.
If a change only applies to price or to times, cross out the part of the tabulation that does not apply.
WORK CHANGE DIRECTIVE
No.
DATE OF ISSUANCE EFFECTIVE DATE
OWNER
CONTRACTOR r
Contract:
Project:
OWNERrs Contract No. ENGINEERrs Project No.
You are directed to proceed promptly with the following change(s):
Description:
Purpose of Work Change Directive:
Attachments: (List documents supporting change)
If OWNER or CONTRACTOR believe that the above change has affected Contract Price any Claim for a
Change Order based thereon will involve one or more of the following methods as defined in the Contract
Documents.
Method of determining change in
Contract Price:
❑Unit Prices
❑Lump Sum
0 Cost of the Work
Estimated increase(decrease)in Contract Price: Estimated increase(decrease)in Contract
$ Times:
If the change involves an increase,the estimated Substantial Completion: days;
amount is not to be exceeded without further Ready for final payment: days.
authorization.
RECOMMENDED: AUTHORIZED:
ENGINEER OWNER
By: By:
EJCDC No. 1910-8-F (1996 Edition)
Prepared by the Engineers Joint Contract Documents Committee and endorsed by The Associated General Contractors of America and the Construction Specifications
Institute.
WORK CHANGE DIRECTIVE
INSTRUCTIONS
A. GENERAL INFORMATION
This document was developed for use in situations involving changes in the Work which,if not processed
expeditiously,might delay the Project. TheseAanges are often initiated in the field and may affect the
Contract Price or the Contract Times. This is not a Change Order,but only a directive to proceed with Work
that may be included in a subsequent Change Order.
For supplemental instructions and minor changes not involving a change in the Contract Price or the Contract
Times a Field Order should be used.
B. COMPLETING THE WORK CHANGE DIRECTIVE FORM
Engineer initiates the form,including a description of the items involved and attachments.
Based on conversations between Engineer and Contractor,Engineer completes the following:
METHOD OF DETERMINING CHANGE,IF ANY,IN CONTRACT PRICE:Mark the method to
be used in determining the final cost of Work involved and the estimated net effect on the Contract
Price. If the change involves an increase in the Contract Price and the estimated amount is
approached before the additional or changed Work is completed,another Work Change Directive
must be issued to change the estimated price or Contractor may stop the changed Work when the
estimated time is reached. If the Work Change Directive is not likely to change the Contract Price,
the space for estimated increase(decrease)should be marked"Not Applicable".
Once Engineer has completed and signed the form, all copies should be sent to Owner for authorization
because Engineer alone does not have authority to authorize changes in Price or Times. Once authorized by
Owner,a copy should be sent by Engineer to Contractor. Price and Times may only be changed by Change
Order signed by Owner and Contractor with Engineer's recommendation.
Paragraph 10.03.A.2 of the General Conditions requires that a Change Order be initiated and processed to
cover any undisputed sum or amount of time for Work actually performed pursuant to this Work Change
Directive.
Once the Work covered by this directive is completed or final cost and times are determined, Contractor
should submit documentation for inclusion in a Change Order.
THIS IS A DIRECTIVE TO PROCEED WITH A CHANGE THAT MAY AFFECT THE CONTRACT
PRICE OR CONTRACT TIMES. A CHANGE ORDER, IF ANY, SHOULD BE CONSIDERED
PROMPTLY.
Fuss&O'Neill Inc.
INVI TAOTION AUG 2 Q loUl
PRECONSTRUCTION MEETING
WATER MAIN EXTENSION
MILLER ROAD AND BARBER HILL_ ROAD
SOUTH WINDSOR, CT
Date: Tuesday, August 28, 2001
Time: 10:00 a.m.
Place: Madden Room
South Windsor Town Hall
1540 Sullivan Avenue
South Windsor, Connecticut
The following are invited to attend:
Names Representing
Matthew Galligan South Windsor Town Manager
Bob Deptula South Windsor Environmental Health Officer
q`(3antck South Windsor Director of Public Works
Mel Stead South Windsor Supt. of Street Services
Fred Shaw South Windsor Supt. of Pollution Control
Bill Lanning South Windsor Fire Marshal
Jeff Folger South Windsor Environmental Planner
Beverly Paganelli Paganelli Construction
Michael Daddario Paganelli Construction
Paul Prior Laidlaw Bus Co.
Evelyn Perry SNET
Lori Fiore Yankee Gas
Don Schaefer CL&P
Dan Lesnieski Connecticut Water
Valerie Hodder Connecticut Water
John King Connecticut Water
Steve Farmer Cox Cable
Gil Richards DEP
Michael Anderson Fuss & O'Neill
Tom DeSantos Fuss & O'Neill
Richard Warenda Fuss &O'Neill
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PRECONSTRUCTION MEETING
FOR: Watermain Extension Barber Hill/Miller Road
DATE:_ Tuesday, August 28, 2001
TIME: 10:00 a.m., Madden Room, South Windsor Town Hall
TOWN HALL STAFF
•✓Robert Deptula, Environmental Health Officer
✓Jeff Folger, Environmental Planner/Conservation Officer
Bill Lanning, Fire Marshall
J Mel Stead, Supt. Of Street Services
J Fred Shaw, Supt. Of Pollution Control
v Mike Gantick, Director of Public Works
Town Engineer
OTHERS
Paul Prior, Operations Manager— Laidlaw Bus CompaM
90 Brookfield Street,
South Windsor CT
UTILITIES
SNET— Evelyn Perry (860-725-1011), B102, 40 Brainard Rd., Hartford, CT 06114 e-mail
ep1463@ctmail.snet.com
Yankee Gas — Lori Fiore (292-2249), 112 Prospect Hill Rd., East Windsor, CT 06088
e-mail fiorelc@nu.com
CL&P — Don Schaefer (871-3442), 48 Tolland Stage Rd.,Tolland, CT 06084
Conn. Water — Mike Cunningham (623-3355 ext. 3333), P.O. Box 857
East Windsor, CT 06088
Cox Cable — Steve Farmer (432-5048) Cox Communications, Inc., 170
Utopia Rd., Manchester, CT 06045-0310
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