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HomeMy WebLinkAbout151 Sand Hill Road (5) TOWN OF SOUTH WINDSOR PLANNING AND ZONING COMMISSION IPLANNING AND ZONING COMMISSION ACTION THIS APPLICATION SHALL BE ACCEPTED BY APPLICATION # 9d`d THE PLANNING AND ZONING COMMISSION AT RECEIVED DATE: �`— ��= �3 THE REGULARLY SCHEDULED MEETING-ON THE APPROVAL DATE: FOURTH TUESDAY OF THE MONTH. IT SHALL REJECTED DATE: BE SUBMITTED TO THE PLANNING AND RECEIPT # ZONING COMMISSION OFFICE ONE (1) WEEK PRIOR TO THE FOURTH TUESDAY. APPLICANT: /OGt//f Or T.4 O W lAjP!-6p2 /Py15blG �V l LD194 arc kus5/O0 ADDRESS : Tiwx( 4 4 L TELEPHONE # OWNER OF RECORD ON S.W. LAND RECORDS WIC D}= ovn4 w7A[!X*,2 ADDRESS • TOwN 44� COMPLETE DESCRIPTION OF LOCATION OF PROPERTY Soyµ SIDE aF Smo 4v.L r2.zgp oPl�asi 7� NEyr4es 1. ZONE P-P NAME, ADDRESS]] & TELEPHONE # OF PERSON TO WHOM CORRESPONDENCE AND INQUIRIES // SHOULD BE DIRECTED: AOWA" E. RTTS j P, � G• CA44AMA4 c- Tw �h at 44C F-CH v LAWACMjcg V75 TOC.C,a.IJo T�t )q,¢N64f67iTELEPHONE THIS APPLICATION IS FOR: (CHECK ONE of THE FOLLOWING) 1. Zone Change to Zone (public hearing) 2. Filing for Subdivision 3. Filing for Open Space Subdivision (public hearing) 4. Filing for Resubdivision (public hearing) 5. Special Exception to Article 4 m yi•of the Zoning Regulations (public hearing) 6. Site Development Plan 7. Removal of Sand, Gravel, Clay or Quarry Stone & Ore (public hearing) 8. Other (explain in detail) THIS APPLICATION MUST BE SIGNED BY THE APPLICANT AND THE OWNER OF THE PROPERTY AND SUB TED ALONG WITH THREE SETS OF PLANS BEFORE IT WIL ACCEPTED BY THE PLANNING AND ZO IN N A6 FATnnftAPPLICANT OWNER Au-wTacT (over) PROCEDURES TO BE FOLLOWED WHEN SUBMITTING THE APPLICATION: 1. Applications must be filed in triplicate. The applications shall be typed or neatly printed. 2. Maps and plans, as defined in the applicable regulations, shall be submitted in triplicate with the application forms . 3. An application fee of $25. is required for filing items #1, #5 and V. 4. A subdivision processing fee of $25. per lot ($50. minimum) is required for filing items 02, #3 and #4. 5. A $20. deposit must be submitted with any item requiring a public hearing. This deposit is for a sign to be placed on the property by the applicant advertising the public hearing. The check will be returned to you when the sign is returned to the Town. 6. Application for Zone Change (item #1) shall comply with Section 11.2.3 of the Zoning Regulations. 7. Application for subdivision and resubdivision (items #2 and A) shall comply with the requirements set forth in the Town of South Windsor Subdivision s Regulations. 8. Application for an open space subdivision (item #3) shall comply with Section 5.3 of the Zoning Regulations. I 9. Application for a site plan of development (item #5) shall comply { with Section 4.11 of the Zoning Regulations. ` 10. Application for sand and gravel removal shall comply with Section 9.3 of the Zoning Regulations. i i IN ACCORDANCE WITH STATE STATUTES, THIS APPLICATION WILL BE ACTED UPON BY THE PLANNING AND ZONING COMMISSION, OR A PUBLIC HEARING DATE WILL BE SET WITHIN 65-DAYS OF THE DATE OF ACCEPTANCE OF THE APPLICATION. I ' f Dy1 N Sf4 co C 0 Saum ?dza� G 9 1540 SULLIVAN AVENUE • SOUTH WINDSOR, CONN. 06074 SoR. 0 AREA CODE 203/644-2511 June 8, 1982 Mrs. Marshall Montana, Chairperson Planning & Zoning Commission 1540 Sullivan Avenue South Windsor, Ct. 06074 Dear Marshall: Re: Proposed Police/Ambulance Facility - Sand Hill Road As you are well aware, the Public Building Commission has authorized Lawrence Associates to develop a conceptual plan for a combined police and ambulance facility on Sand Hill Road. Accordingly, I am herewith referring the preliminary plan to your Commission for a report, which we request you return to us as soon as practicable. Subject to a successful referendum, the Town will be applying to your Commission for Special Exception approval per Section 4.1.8 h of the zoning regulations, after November 1982. Moreover, I request a place on the agenda of your regular June meeting (June 22, 1982) at which time Lawrence Associates (Architects/Planners) and TMR Associates (Engineers/Landscape Architects) would make a pre- liminary presentation. The Public Building Commission appreciates your cooperation in this matter. Sincerely, TOWN OF OUTH WINDSOR dipw H. E. Pittsl, Chairman Public Building Commission HEF/ml cc: Richard J. Sartor, Town Manager William Ryan, Chief of Police Peter DeMallie, Director of Planning J. E. Page, Town Engineer Lawrence Associates TMR Associates t�WN ef,( 7-awl-2- 0-1 1540 SULLIVAN AVENUE - SOUTH WINDSOR. CONN. 06074 SOR-C� AREA CODE 203/644-2511 June 9 , 1982 Mr . Howard Fitts , Chairman Public Building Commission 239 Oak Street South Windsor , Ct . 06074 Dear Hap : Re : Proposed Police/Ambulance Facility Sand Hill Road Thank you for your June 8th letter concerning the above matter . As requested, we have placed this item on our agenda for the June 22nd meeting , at approximately 8 : 45 P . M. in the Green Room in the Town Hall . I_ assume you will notify the interested parties . Yours very truly , PLANNING AND ZONING COMMISSION i vg By : ', 1>1 Marshall Montana , Chairpersolf- CC : Mr . R. Sartor , Town Manager Mr . W. Ryan , Chief of Police Mr . J . Page , Town Engineer Mr . P . DeMallie , Planning Director O ~ 1540 SULLIVAN AVENUE • SOUTH WINDSOR, CONN. 06074 oe•CO AREA CODE 203/644.2511 June 30, 1982 Mr . Howard Fitts , Chairman Public Building Commission 239 Oak Street South Windsor , Ct . 06074 Dear Hap : Re : Proposed Police/Ambulance Facility Sand Hill Road The Planning and Zoning Commission was very interested in reviewing the preliminary plans for the proposed police/ambulance facility on Sand Hill Road . The overall plan generally appears to be in conformance with our regulations , however , from an aesthetic point of view, concerns were raised by several of the Commissioners regarding the extensive parking areas in front of the building . Furthermore , the Commissioners felt that consideration should be given to installing sidewalks , not only on the proposed site to connect the parking areas with the front entrance , but possibly across Sand Hill Road so that the existing sidewalk is extended . The Commission would also like to consider the possibility of a pathway connecting this facility to the Town Hall and Library . This subject can be addressed in more detail when the final site plan is approved . We very much appreciate the opportunity of reviewing this preliminary plan at this early stage , and would like to thank you for your consideration . Very truly yours , PLANNING AND ZONING COMMISSION v g By Q-- a�cc—� Arsall Mont Montana,na, Chairperso CC : Mr . R. Sartor , Town Manager Mr . W. Ryan , Chief of Police Mr . J . Page , Town Engineer Mr . P . DeMallie , Planning Director PUBLIC BUILDING COIT;ISSIOT SOUTH WINDSOR, CONNE'CTICUT Regular Meeting - November 3, 1082 Present : Chairman Fitts , Messrs. Archer, Lanza, Lyons and Stingle Also Present : Chief Ryan, Councilman Streeter and Architect Lawrence The regular meeting of the Public Building Commission was held at 7 :30 PY, in the Friends Room of the South Windsor Public Library. Chairman Fitts asked for approval of the minutes of Regular October 6th meeting. A motion for approval was made by Mr. Archer, seconded b« Mr. Stingle and unanimously approved . As there were no reports from special committees the first order of business was to note the approval of the $2,300,000. bond resolution for a Police/Ambulance Facility by the So. Windsor voters with a 600 vote margin. The resolution won in all four voting districts and Chief Ryan expressed delight and that of all department members over the outcome of the referendum question. A scale model of the proposed facility was available for viewing at the meeting and Architect Lawrence discussed details of the model and answered questions. Chairman Fitts told the group ' he . had asked Mayor Havens to provide the PBC with formal instructions from the Town Council to proceed with the project. He pointed out that even though the resolution was passed we still need formal notification and the architect oannot proceed with the next phase until such tima as he receives this from us . He said this should take place within the next ten days and he assumes the council will also want to instruct George Spring to proceed with the sale of the bonds for the project. Chairman Fitts said the only correspondence during the month was letter of October 7th to Manager Sartor recommending payment of the architect' s invoice in the amount of $7,000. for the schematic design phase of the contract and a memo from Manager Sartor which forwarded this to the Finance Dept. A Letter of October 14th concerned new date of hearing con- cerning proposal to construct 1-284 in South Windsor on November 22nd at the Timothy Edwards School at 8 PM. Architect Lawrence said he had prepared a proposed time schedule for the Police/Ambulance Facility for tonight' s meeting as requested by Chair- man Fitts and each member was given a copy and it is also attached to these minutes . He discussed with members the programming/Research and Site Visits to recently built facilites with members of the Police Dept. which will take place in November as will Building Systems Analysis and Recommendations which will be brought back to our committee for approval. He said the construction bidding would probably take place in early spring. He spoke about working drawings and specifications during December during which time slight changes could be made and remaining annrovals and re- views from Town Agencies into January. Mr. Stingle suggested that he add the Fire Marshall to this list in regard to Sprinkler Systems. Mr. Lawrence said they would be very busy during these next few months with the working drawings and would anticipate ground-breaking before t end of April 83 with completion approximately one year after start of �ie Public Building Commission Page 2 Regular Meeting - November 3, 1082 Minutes of Meeting construction phase. Mr. Lawrence said there would be a change in the location of the Lawrence Associates Offices during the first week of January when they expect to move into the upper level of the old Buckland School in Manchester. Chairman Fitts told Mr. Lawrence we would like to be tuned in closely to the programming activities and Mr. Stingle said we would be looking at costs for each phase . As Architect Lawrence explained features of the model it was suggested this model should be set up in a place such as the Public Library along with a fact sheet pointing out interior features . Traffic control on Sand Hill Road was discussed and the reed for going over this matter with Planning and Zoning Commission. Mr. Lanza said in regard to the traffic control that some type of attractive unobtrusive traffic light to be controlled from headquarters should be considered . Chief Ryan said .that the public access to the facility will be from the front door and this brought about a discussion of the parking for tiublic at the front of the building as well as additional narking on the west side of the building. Chairman Fitts said we would have to clarify our reasoning to the Planning and Zoning Commission as we do not want to get into the same kind of problem as there is at the Firehouse where there is not adequate public parking. Mr. Archer and Mr. Lanza also mentioned the need for adequate lighting in the parking areas. Mr. Lawrence said that they would be concerned with good quality lighting on and around the building to illuminate the sidewalks and parking areas . The next meeting date would normally be Wednesday the 1st of December but it was felt that it should be held December 8, 1982 the following week in order to give the architect more time following the Thanksgiving Holiday. Mr. Archer moved that the date of the regular PBC meeting be changed from Wednesday, December 1st to Wednesday December 8th. Mr. Lanza seconded the motion and it was voted approved. The secretary presented a timecard from October 6th to November 3rd for 11 hours . A motion was made by Mr, Lanza to accept the requisition and it was seconded by Mr. Stingle and unanimously approved . The scale model of the library was left with Mr. Massey for z)roper display and the meeting was adjourned at 4 PIf. Respectfully submitted, Kathleen L. Raffe y 4�p THE LAWRENCE ASSOCIATES A R C H i 7 F CT S/ PLANNERS PC 150 NORTH MAIN STREET•MANCHESTER. CONNECTICUT•08040 120:4) 643-2161 November 3, 19 82 Re: Police/Ambulance Facility Sand Hill Road South Windsor, CT PROPOSED TIME SCHEDULE DESIGN DEVELOPMENT PHASE . Programming/Research/Site Visits NOV. Building Systems Analysis & Recommendations CONSTRUCTION DOCUMENTS PHASE DEC. Working Drawings & Specifications Site/Civil Electrical Architectural Structural 1983 Mechanical . Town Agency Reviews/Approvals P & Z JAN• Sewer & Water Inland Wetlands FEB. BIDDING PHASE MAR. Award of Construction Contract APR. Start of Construction Ground Breaking MAY *RC 1540 SULLIVAN AVENUE • SOUTH WINDSOR, CONN. 06074 AREA CODE 203/644-2511 January 26, 1983 Mr . Howard E. Fitts, Chairman Public Building Commission South Windsor Town Hall 1540 Sullivan Avenue South Windsor , Ct . 06074 Dear Hap: Re: Special Exception to Sec . 4 . 1. 8h The public hearing in the above matter has been scheduled for February 8 , 1983 , at 8 : 00 P . M. in the Council Chambers of the South Windsor Town Hall . Please be certain a sign advertising the hearing is posted on the property and is clearly visible from the street for 10 consecutive days prior to the hearing (no later than January 28th) . The sign can be picked up in the Planning & Zoning Office in the Town Hall . Yours very truly, PLANNING AND ZONING COMMISSION v g By. Marshall Montana, Chairperson CC: Mr . Richard S . Lawrence , Architect �+ COD 7--maw O-P S-0am ?d 1540 SULLIVAN AVENUE SOUTH WINDSOR. CONN. 06074 SOR•co�'� AREA CODE 203/644-2511 TO BE PUBLISHED IN THE JOURNAL INQUIRER THURSDAY , JANUARY 27 , 1983 THURSDAY , FEBRUARY 3 , 1983 LEGAL NOTICE TOWN OF SOUTH WINDSOR PLANNING AND ZONING COMMISSION Notice is hereby given that there will be a public hearing of the Planning and Zoning Commission on Tuesday , February 8 , 1983 , at 8 : 00 P . M. in the Council Chambers of the South Windsor Town Hall to consider the following: 1 . Application of Richard C. Carabillo, for an open space subdivision in an RR zone, consisting of 11 lots to be located on a cul-de-sac street on the south side of Windsorville Road, west of its intersection with Griffin Road. 2. Application of Town of South Windsor/ Public Building Commission for a Special Exception to Section 4 . 1 . 8h for a police/ambulance complex to be located on the south side of Sand Hill Road opposite Nevers Road , in an RR zone . Copies of these applications and maps more clearly defining the properties are on file in the Office of the Town Clerk of the Town of South Windsor . At this hearing, interested persons may appear and be heard and written recommendations will be received. PLANNING AND ZONING COMMISSION Marshall Montana , Chairperson Raymond F. Hallowell , Jr . , Secretary Planning and Zoning Commission February 8, 1983 Public Hearing and Special Meeting South Windsor Town Hall MEMBERS PRESENT: Norman, Montana, Conde, Sorosiak ALTERNATES PRESENT: Gilligan (sitting for Hallowell); Mainelli (sitting for Evans) PUBLIC HEARING 1. Application of Richard C. Carabillo, for an open space subdivision in an RR zone, consisting of 11 lots to be located on a cul-de-sac street on the south side of Windsorville Road, west of its intersection with Griffin Road. Attorney William Grace spoke on behalf of the applicant and said that this application had been approved a couple of years ago, but the applicant, because of financial considerations, only proceeded with two lots. A house had been built on Lot #14 and a foundation exists on Lot #13. The applicant now wishes to secure approval of Lots #2 through #12. The deed for the open space was delivered to the Town and is being held in escrow. The intersection of Windsorville Road and Griffin Road will be repaired. Lot #5 has slightly less than the 100' frontage required so that lot will be the 10% variance permitted under the regulations. The prior approval called for sidewalks on both sides of the cul-de-sac as well as Windsorville Road, and the applicant is requesting relief from this requirement. If possible they would like to install sidewalks only on Windsorville Road, or perhaps on one side of the cul-se-sac street, so the des can by sold for about $75,000 and qualify for CHFA financing. Mr. DeMallie concurred with the applicant's attorney's comments. He said he agrees that sidewalks are not required on both sides of the street as well as Windsorville Road, and noted the name of the proposed street, Abar Lane, should be shown on the plot plan. Town Engineer Page reported that he is concerned with the cul-de-sac. The driveways for Lots #5 and #10 should not start at the cul-de-sac, and he would require the developer pave more of the cul-de-sac since it appears to be too small. No one in the audience spoke in favor of, or in opposition to this application. Commissioner Norman questioned the proposed sign, and was informed that it is only temporary and would be removed after the lots are sold. Mrs. Montana questioned the cost of the sidewalks, and Mr. Grace said that it is about $15 to $16 a running foot, plus interest on the money borrowed. He said the developer is trying to keep the houses in the $73-74,000 range. Referring to Sheet #3, Mr. Conde asked who would own the land between the cul-de-sac and property line, and Mr. Grace said it would be owned by the Town. Mr. Page noted that in his remarks he mentioned the size of the cul-de- sac and location of driveways, and when this development is built it is likely this area would be paved. Planning & Zoning Commission -2- 2/8/83 2. Application of Town of South Windsor/Public Building Commission for a Special Exception to Section 4.1.bh for a police/ambulance complex to be located on the south side of Sand Hill Road opposite Nevers , Road, in an RR zone. Mr. Howard Fitts was present, as well as the architect, Mr. Lawrence, Mr. Fitts pointed to a model of the proposed complex, and noted that last June they met with the Commission prior to setting a referendum date. He said they tried to incorporate the Commission's suggestions in the final plan. They have modified the parking in front of the building, and there is no parking directly in front of the front door. There will be a sidewalk on the west side of the building going to the back. It is anticipated primary parking for the meeting facility will be in front of the building. There will be an 80' transmission tower located in back of the building and the 30' high building will screen some of it. Mr. Lawrence said the facility will be connected by an extension of the sewer line and they have received approval from the WPCA. They will meet with Inland Wetlands next Monday, and there will be a small retention pond to the rear to handle storm water. The exterior of the building is almost all brick with bronze tinted frames on the windows. The roof is metal and bronze colored. Mr. DeMallie reported that maps-will have to be reduced in size and will need an A-2 certification in accordance with the Zoning Regulations. He said the RR zone to the east should be considered and it might be desirable to install a buffer of trees. He noted this does not have to be included in the contract, but perhaps an agreement could be worked out so this is eventually accomplished. Mr. Page said that all requirements have been met. Mrs. Nancy Braender asked whether any solar heating will be used, and Mr. Fitts said only passive solar methods since the windows are on the south side: -Commissioners Gilligan and Mainelli expressed concern with the line of tight coming"east,"and waked if a traffic signal of some sort was necessary, --in-view of =t2ieTact—that=ambulances and police vehicles might be leaving 'tbe"`building"'Ines li n"ry 7 Fitts said he thinks the line of sight is gooa .and there is very.-tittle activity`,: from ambulances, and most police cars are already'on the load- somewhere to respond to calls. Mr. Mainelli noted the antenna is near the high-power lines and asked if that would present a problem and was told the experts said it wouldn't. He asked if there would be some type of vegetation or plantings on the berm ' and Mr. Fitts said there would, and also a sign would be located on the berm. He said the ambulance facility will not be..advertised because they do not want to confuse -people who may be looking for the Ambulatory Center at the intersection of Sullivan and Sand Hill Road and they do not want people to be misled into thinking medical care is available. Mr. Conde asked if the necessary easements for the sewer had been secured and Mr. Fitts said they hadn't, but he did not anticipate any difficulty. Planning & Zoning Commission -3- 2/8/83 Mr. Conde then raised a question about the public meeting room, and was told by Mr. Fitts that it would hold about 75-100 people, and had a small kitchen facility. Mr. Conde said he was concerned about the parking, and Mr. Fitts said there is sufficient parking in back, and that's why they have the sidewalk. Mr. Conde asked if parking on the side of the building was considered, and Mr. Fitts said they didn't want to interfere with the driveway, and that the staff would always park in back leaving the front available for visitors. Mrs. Montana said there should be a sign at the back informing people that they had to go to the front door to gain entrance to the building. Mrs. Montana said she and Mr. Hallowell questioned whether an ambulance would be able to get onto Sullivan Avenue during rush hour and that perhaps a controlling signal of some sort should be considered. Mr. Fitts said he believed that was a police matter. Mrs. Montana noted that matters such as this are usually resolved during the site plan approval process. Chief William Ryan stated that the ambulance hours are from 6 P. M. to 6 A. M. weekdays, and from 6 P. M. until Monday on weekends, and this would not interfere with traffic on Sullivan. He added that he doesn't anticipate a problem at the present time. Mrs. Montana said she's not sure she agrees, and that the Commission has been very concerned with the Sand Hill Road and Sullivan Avenue intersection for some time. Mrs. Montana then asked if any serious consideration had been given to installing sidewalks, and Mr. Fitts said they felt sidewalks would be more appropriate on the other side of the street, and this facility is pretty much a drive-in function. Mrs. Montana noted the Town has been somewhat remiss in demanding sidewalks, except within subdivisions. Sidewalks don't have to be of concrete, but in some cases can simply be a path such as the one at Parkview South Condominiums. Mr. Fitts replied that it seemed more logical for sidewalks to be on the other side of the street since there are plans for recreational facilities on that side, and said there are budgetary restrictions and it would not be cost-effective. Mr. :Conde asked if they would be willing to grant a right-of-way or easement for -sidewalks, and iIIr. Fitts said the area is there. Mrs. Montana asked if they planned to leave a policeman on duty in the Town Hall for security purposes since quite often there are meetings which do not adjourn until very late. Mr. Fitts and Chief Ryan said there were no plans for this, and Mr. Fitts noted there is a custodian in the building until midnight. Mrs. Sorosiak asked what the purpose of the parking area with a chain link fence around it was, and Chief Ryan said it was for autos that had been involved in crimes that should be secured. He noted at the moment there are three of them in the parking lot, and they should be secured. Planning & Zoning Commission -4- 2/8/83 Commissioner Norman asked if they had checked into the cost of sidewalks, and Mr. Fitts said they hadn't. He suggested as a public service that perhaps consideration should be given to installing the sidewalk across the street. Mr. Fitts said that perhaps the Town could do it. Mr. Norman noted that the Commission should not just toss out the idea of installing sidewalks.-, ,,W. Fitts said that perhaps the Town Engineer could contribute some money for sidewalks, and that he may have to the same for the sewer on Neves Road after they go to bid. Mrs: Montana said that she believes the buffer is very important and should be taken care of now. The Commission is requiring developers to do this and the Town shouldn't do less than a developer, and should be setting an example. Mr. Fitts said he agrees, but there are several different approaches they could take. It could be left out of the contract, and it's possible they could get donations or use Town materials. Mr. 'Mainelli asked the cost of sidewalks, and Mr. Pag a said an asphalt sidewalk would run about $7-8, and crushed stone would be about half of that. Concrete would be double that figure. Mr. Conde informed Mr. Fitts that once the plans are filed, anything shown on the plans should be done.. 11r. Fitts said it would be done, but the question is where the money will come from and they may have to go to the Town Council for money. SPECIAL MEETING 1. Pleasant Valley Homes, Section VII Mr. Norman moved the above applicant be granted a 90 day extension of time in which to file the final plans. Mr. Mainelli seconded the motion and it was unanimously voted in favor and so ordered. The extension is from February,.21st to..May,22nd, - 98,3. �. �. 9 c� ��_- ,,+.. .A�� �_ Y'S '_-_ 41N;4G .S.9R..._ _ -- n.•..' _!.- '_."..M .,a-Yt- "i.'� _ _�Ioz#a rid`ts a -tt x fromi` _4Wo�rdell ec eat s� sup rt _ 'for in U-ng jforYthe ME oWani:ns 'outllhed:in Bill #5295. Mr. 3dalme].Zi amide a motion. that-the resolution attached hereto and marked "Exhibit A" _ "be adopted.]fir,the Commission;._ 14r. -Gilligan seconded the :motion=and .it ;was unan1mus' y,,voted-Im",Isior end so ordered. .� `nformaX'discussion j d 'Solas; 694 Sullivan Avenue m 'In cek-stated =that-1 r....Golas wished to operate a -small machine -shop in a GC .zone-=at the-.above location, but it Is not specifically permitted. - _, - - After a brief: discussion°the ;.Commissioners concurred that the applicant should file an application and suggested Mr. Lucek get it in for the next "` - regular meeting. Planning & Zoning Commission -5- 2/8/83 There being no further business 1x. Conde moved the meeting be adjourned at 9:20 P. M. Mr. Mainelli seconded the motion and it was unanimously voted in favor and so ordered. Respec ully submitted j Virginia/S. Graney, ecording Secr ary APPROVED: 40,0 sC'q T-O-wn OlesatdA 2v 1540 SULLIVAN AVENUE • SOUTH WINDSOR, CONN. 06074 SOR•CO AREA CODE 203/644-2511 TOWN OF SOUTH WINDSOR PLANNING AND ZONING COMMISSION WHEREAS the Environmental Review Team program provides professional review of proposed development and land use projects in Connecticut , and WHEREAS , this service has proven to be invaluable to towns in Connecticut by providing decision-makers with pertinent natural resource data and interpretation, and . WHEREAS , the Environmental Review Team program aids in the development of better environmental quality and the long term economics of land use in Connecticut , and WHEREAS , the scope of the Environmental Review Team program has broadened with experience to include many types of land use proposals, and WHEREAS , cost pressures have reached the point where it is no longer possible to meet all expenses with the state funds provided , and WHEREAS , a funding increase is essential to ensure the present high level of service to local communities . NOW, THEREFORE, BE IT RESOLVED by the Town of South Windsor Planning and Zoning Commission that it supports the funding of the ERT Program at -$85,000 for the 1983/84 fiscal year . EXHIBIT A O-P sa� v 1540 SULLIVAN AVENUE • SOUTH WINDSOR. CONN. 06074 �'~OsOlt-CC) � AREA CODE 203/644-2511 February 17, 1983 Toi%,n of South Viindsor/Public Building COT.- fission c/o Richard Lawrence The Lawrence Associates 150 North I,ain Street "anchester, Connecticut 06040 CERTIFIED :=AIL Gentlemen: At February 14, 1983 meeting, the South ';'indsor Inland- ''Ietla.nds Agency approved with conditions dour Application No. 221 for the Police/Am,bulance Facility detention pond, outlet structure and earth dike on property on the south side or Sand -Pall "30ad, opposite Ivevers Road, South ;;indsor, Connecticut . The permit is based on the set of plans entitled ".olice/ Ambulance Facility, Sand Hill Road, South ';indsor, Conn. , Topographic ":ap, Site Grading, drainage and Utilities Plan, " dated January 25, 1983, L-1, L-2, L-3 and L-4; drawn by The Lawrence Associates, Architects any a rs TI-�Fl�nne_ ;, and __, .:Ssocia yes, Landscape Architects/Engineers. The folloi:,inz conditions must be adhered to for this aermit to be valid: 1. Conservation Plan including Jut not limited to erosion and sedimentation control measu-res , plantinTs and time seouence must be submitted to and approved by the Conservation Coi:Mission prior to am.T earth movement or construction. 2. The proposal is subject to the approval of the Town engineer. 3 . The permit is valid for one year and shall expire ................... ................................................... .............................................. 0- South ',indsor/Public Building Commission .............................. c/o Richard Lawrence The Lawrence Associates 150 NTorth 1.1-ain Street Ilanchester, Connecticut 06040 Letter of Permit - Application NO. 221 February 14, 1983 Page 2. if not initiated and completed �,--,,ithin one year of the date of approval. Very truly yours stance Eriksson, Chairman !NLAND ';,IZTLANDS AGENCY TO`,'!N OF SOUTH rTI DaO_, CEZ: c h m CC: Richard J. Sartor, Town 'lanager Howard F. Fitts, Chairman PBC I.zdN-,!ard F. Havens, I,-,ayor -- A. 3oNven Davies, Deputy Toan '-Engineer William Ryan, Chie--.^ of Police Charles Wines, Town Clerk !,-arshal1 7 I ontana, Chairperson 1:127jC Richard Ryan, Town Council Liaison Thomas D'Auria, Building Official Peter De ;',:allie, Director ol' Planning Peter Bortolan, Chairman E'DO PLANNING AND ZONING COMMISSION MARCH 8 , 1983 SPECIAL MEETING SOUTH WINDSOR TOWN HALL MEMBERS PRESENT : Montana , Hallowell , Evans , Conde , Norman, Sorenson and Sorogiak ALTERNATES PRESENT: Morrison PUBLIC PARTICIPATION 1 . Stebens Glass Company , Corner of Ellington and Chapel Roads Mr . Edward Stebens was present and informed the Commission that he was adding an addition to the building which would be approximately 1800 to 2 , 000 sq . ft . and he was wondering whether he would need approval of an amended site plan . He produced a plot plan and pointed out where the proposed addition would be built . Mrs . Evans said she felt he should submit an application for an amended site plan since the addition was quite large , and Mr . Norman said he agreed that it would be a good idea for the Commissionto review a site plan . The other Commissioners concurred. 2. App . #900 , Special Exception to Section 4 . 1 . 8h , Public Buildings Commission/Town of South Windsor , Police/ Ambulance Complex, Sand Hill Road Mrs . Montana asked Mr . Fitts , Chairman of the Public Buildings Commission , whether any changes had been made on the site plan in view of the Commission ' s comments at the public hearing , and Mr . Fitts said no , that they didn ' t think sidewalks were necessary . He added that the tower will now be 100 ft . rather than 80 ft . high . Mrs . Montana said the Commission is disappointed that they have done nothing about the plantings and buffering . Mr . Fitts replied that he was not sure what the Commission wants done , and he would discuss planting outside of the contract butdoes not want to run the contract up . He noted that before the job is done they would put in some plantings . Mr. DeMallie said that the adjacent area to the east is residential and there should be a buffer , and the buffer can be part of the site plan, and does not have to be included in the contract . Mr . Hallowell said that if the buffering is not treated as part of the site plan, it won ' t be done . Mrs . Evans noted that everything that is going to be done should be shown on the site plan . Mr . Norman asked Mr . Fitts if the site Plan is what the contract going out to bid will be based on, and if he was concerned with the requirements of this Commission being part of the bid . Mr . Fitts replied no . Mr . Sorenson said that the applicant can include whatever it wants in the contract that is going out to bid . Mrs . Evans noted that the Commission can approve this siteplan , and require the applicant to submit a landscaping and buffering plan for approval . Planning & Zoning Commission -2- 3 /8/83 Mrs . Montana read the Inland Wetlands approval letter , which stated a conservation plan must be submitted . Mr . Fitts noted that Inland Wetlands had asked that some trees be planted in the detention area. He stated that people have offered to donate plantings to the Town . Mrs . Montana asked whether there would be any problem with noise from vehicles leaving the premises , and Mr . Fitts said that the ambulances do not turn on their sirens unless there are traffic problems , and normally police vehicles respond to calls while they ' re already on the road. Mrs . Morrison wondered if the tower would interfere with televisions or radios in the area and Mr . Fitts said they were informed it would not . Mr . Hallowell said that plantings and buffering should be required and a bond submitted to be sure the work is done . Mr . Fitts said they will do the planting initially , and Town Engineer Page said that he has been on a lot of sites and it is better to wait until the equipment is off the site before plantings are installed and Mr . DeMallie agreed. Mr . Fitts said he thinks a lot of the site work will be finished before the winter season . Mr . Hallowell noted that a lot of children walk on tie north side of Sand Hill Road and Mrs . Evans agreed . He suggested that since the Town owns the land, perhaps sidewalks should be put in on the north side . Mr . DeMallie noted that it would begin where there is no sidewalk, and end where there is no sidewalk, and the Town would be be responsible for shoveling it . Mrs . Evans and Mr . Hallowell didn ' t feel that should be a problem, and said that there is an existing sidewalk at the top of the street near Ellington Road where there are several houses , and a sidewalk opposite the police site would eventually connect with the existing one . Mr . Hallowell raised a question about accidents on Sand Hill and Chief Ryan said he believed only three accidents were recorded there last year . Mr . Hallowell questioned whether there should be a blinking caution light at the Sand Hill/Nevers intersection and noted that when there is an accident on I-86 cars come through Vernon and eventually onto Ellington and Sand Hill and a light might slow drivers down and let them know there is an intersection . Mrs . Montana said perhaps stop signs would be more appropriate , and other Commissioners disagreed and felt there were enough stop signs in Town already. Chief Ryan said that it ' s been his experience that people don ' t usually drive past a police station at 40-50 m. p . h . and are quite cautious and slow down . Mrs . Evans said she thinks the Commission should require the sidewalk, and omit the traffic light . Planning & Zoning Commission -3- 3/8/83 Mr . Fitts said he can ' t see the rationale of the sidewalk; it doesn' t go anywhere , and the Commission didn' t require the developer at the top of the street to put a sidewalk in. Mr . Hallowell reminded him that the developer at the top of the street was required to put a sidewalk in on the opposite side of his site on Ellington Road , since there already is a sidewalk on the north side of Sand Hill Road across the street from the condominium site . Mr. Hallowell said the Commission should require a sidewalk on the North side of Sand Hill Road , from Nevers Road to the boundary of the police site , and should also require a bond to be certain the Town puts it in. Mr . Fitts replied that this would raise hell with the budget and the area across the street isn ' t even part of the property . Mrs . Montana told him that everyone complains when they ' re required to make improvements in Town, and that the people in Town can ' t walk anywhere because of the lack of sidewalks . Mrs . Montana said the Commission could specify that the sidwalks will be installed on the opposite side and the Town Council can work it out with the Building Commission . Mr. Page asked the Commissioners what kind of sidewalk they were talking about , and that regrading may be required , and it usually costs much less to put sidewalks in subdivisions since the equipment is there already . He said that it could cost twice as much in a case like this . He further stated that a concrete sidewalk would be about $15 a foot , and the area in question from Nevers to the end of the site is about 500 feet . Mr . Conde noted that at the public hearing Mr . Fitts said they may bring the sewer to Sand Hill Road, and he feels they definitely should do it now while the site is torn up . Mrs . Evans said she would like an explanation of why a sewer is needed on Nevers Road . Mr . Page explained that the sewer comprehensive plan calls for a sewer line from Ellington to the intersection of Sand Hill and Nevers Road , and then down Nevers all the way up to the intersection of Ayers and Nevers . The entire watershed for this area drains into it , and they will be gravity flow sewers . He further stated that he agrees that sewers should be put in, but does not think it is necessary for them to be included with the police facility . The Public Building Commission was accommodating the Town and agreed to design the portion to Sand Hill Road , but it was understood the Town might have to fund it from somewhere else . Planning & Zoning Commission -4- 3/8/83 The Commissioners noted that at the public hearing it was stated that four "caged" parking spaces were not part of the regular parking area, and that two spaces were in the building. Therefore , a waiver permitting 66 spaces would be required . Also, lighting should be shielded, and this Commission ' s approval should be subject to the Inland Wetlands Agency approval . Mr . Hallowell made a motion to approve this application, as shown on the plans prepared by Lawrence Associates , dated 1/25/83, project number 1700 , subject to the following modifications : 1. The word "staff" shall be deleted from the plans , so that the parking lot in front of the building is designated "Visitors Parking" . 2 . The plans shall bear an A-2 certification in accordance with the Zoning Regulations. 3. In accordance with Section 8 . 4 . 1 of the Regulations , a reduction in the number of parking spaces to 66 is permitted . The data block shall be amended to reflect this waiver . 4 . Sheet- L-2 shall be modified to show plantings and buffering along the easterly side of the site , as well as any other plantings contemplated on the site, including in the detention basin . The modified planting plan is subject to approval of this Commission. 5. Concrete sidewalks, built to Town specifications in accordance with Section 2 . 5 . 8 of the subdivision regulations , shall be installed on the northerly side of Sand Hill Road opposite the proposed police/ambulance complex , from Nevers Road to the easterl; boundary of this site . 6 . A sanitary sewer shall be constructed from the proposed building in a northerly direction to Sand Hill Road, as shown on the plans . 7 . Lighting of parking areas and driveways shall have the light source shielded from residential areas and streets in accordance with Section 8 . 7 . 3 of the Zoning Regulations . 8 . Consideration to noise levels shall be given when using police and /or ambulance sirens on vehicles entering or exiting the site in view of the nearby residential areas . 9 . Surety bonds , or other acceptable surety , shall be submitted to this Commission, prior to filing the final plans , in the following amounts: $30 , 000 to ensure completion of the sewer line to Sand Hill Road ; $7 , 500 to ensure completion of the sidewalk on the north side of Sand Hill Road; A bond to ensure completion of plantings and buffering , in an amount to be determined when the planting plan is approved. Planning & Zoning Commission -5- 3/8/83 10 . This approval is subject to the conditions of approval of the Inland Wetlands Agency . 11 . No building permits will be issued until the final plans are filed in the Town Clerk ' s Office . 12 . Black and white transparent mylars of Sheets L-1 and L-2 , reduced in size to 24" x 36" , together with three paper prints, shall be submitted to this Commission to be signed and stamped , so that the final plans . are filed no later than June 6 , 1983 . The letter of approval of this Commission , as well as the Inland Netlands Agency , must be reproduced onthe mylars before filing same . Mr . Sorenson seconded the motion , and it was unanimously voted in favor and so ordered . 2 . B . Lapuk, Trustee, Special Exception and Site Plan for Indian Ridge Condominiums Mr . DeMallie referred to the legal opinions dated February 3rd and February 23rd from the Town Attorney stating that public access to Mill Pond should not be permitted , and further outlining the ramifications of acquiring open space adjacent to the pond . Mr . Hallowell said that the big problem with this development is the density , and the fact that a portion of the site is not connected to the remainder because of a natural phenomenon - a ravine - but was used in the formula to determine density . Mr . Conde questioned whether this portion could be substracted . Mrs . Montana said architects take the entire area , and then figure the number of units per acre . Mr . Hallowell said that this project has a part which cannot be developed and that he thinks that portion should not be counted when determining density . Mrs . Montana noted that the regulations are not worded that way , and Mrs . Evans suggested that they could be required to move the buildings around . Mr . DeMallie said that if the field area was subtracted , it would leave 8 . 8 units per acre on the remaining land if 284 units are approved . Mr . Conde asked what the density for the condos on Sand Hill Road is , as they give the appearance of continuous housing , and Mr . DeMallie said they have 5� units per acre , including the 4+ acres of open space. Excluding the 4+ acres , the density is 7 . 07 units per acre . Mr . Conde noted that this development would be worse . Mr . Hallowell said that he thinks that if this application is approved, the Commission should consider limiting the density and just approve that number of units . Mr . Conde said he would hope they redistribute the units if that is done . Planning & Zoning Commission -6- 3/8/83 Town Engineer reported that both Inland Wetlands and the WPCA have only approved Phase I , and this has never beendone before . Inland Wetlands was concerned with the development around the pond and wants the applicant to come back with an erosion control plan, and the Sewer Commission was not happy with the sewer system around the recreation area. Mr . Page added that he does not believe there are any problems that can ' t be solved. a Mrs . Montana read the letter of approval from Inland Wetlands , and from the WPCA. She noted the applicant could have trouble with the financing if the PZC does not approve the entire concept . Attorney Arnold Sbarge, who was present on behalf of the applicant , said that they agree with the Sewer Commission and are moving the sewers, and that Inland Wetlands had a number of very precise conditions , but those requirements will not really affect the cost of the project . He said 284 units were approved with the General Plan and Zone Change, and it called for 56 units in Phase I . Mrs . Montana noted that that was only a general plan , and the Commission has the right to modify it . As the Town is developed, and construction proceeding with condominiums , she ` noted the Commission is becoming more aware of density. She asked Mr . Sbarge if there would be trouble at the bank if only Phase I is approved, and he replied yes , but it could be resolved by having the Commission approve the entire project , but not letting them proceed beyond Phase I unless it was done according to the Commission ' s requirements . Mr. Hallowell recalled that there was trouble with Bryrewood in this respect , and at one point only foundations were supposed to be put in, but the builder went ahead . Mr . Sbarge stated that he wasn ' t aware of that . Mr . Conde noted that most of this Commission ' s approvals are contingent upon the approvals of IWA and WPCA. Mrs . Montana said that if the density is changed , then the layout would be changed and that would affect sewers . Attorney Sbarge said that if this Commission wishes to cut the number of units , and he urges them not to do so , he would prefer it be done now. Otherwise , it would be a vague approval and they wouldn ' t be able to go ahead with financing . Mrs . Virginia Massari was present and stated she owned the Podunk Mill and the pond. Mrs . Montana told her that she would not be allowed to make any statement since the public hearing had been concluded, and Mrs . Massari said she wasn ' t advised of the public hearing . She further said that this is beautiful land and should be left alone . She asked if bonds would be required, and Mr . Page advised her that bonds in the area of $1 million would probably be required. t0,0 C U Town 0s� 2v 1540 SULLIVAN AVENUE • SOUTH WINDSOR, CONN. 06074 soR•co AREA CODE 203/644-2511 March 10 , 1983 Mr . Howard E. Fitts , Chairman Public Building Commission South Windsor Town Hall 1540 Sullivan Avenue South Windsor , Ct . 06074 Dear Hap : Re : App . #900 - Special Exception to Section 4 . 1 . 8h Please be advised that the Planning and Zoning Commission voted to approve the Special Exception to Section 4 . 1 . 8h of the Zoning Regulations , to permit a police/ambulance complex to be located on the south side of Sand Hill Road, opposite Nevers Road , in a rural residential zone , as shown on plans prepared by Lawrence Associates , dated 1/25/83 , project number 1700 , subject to the following modifica- tions : 1 . The word "staff" shall be deleted from the plans , so that the parking lot in front of the building is designated "Visitors Parking" . 2 . The plans shall bear an A-2 certification in accordance with the Zoning Regulations . 3 . In accordance with Section 8 . 4 . 1 of the Regulations , a reduction in the - number of parking spaces to 66 is permitted . The data block shall be amended to reflect this waiver . 4 . Sheet L-2 shall be modified to show plantings and buffering along the easterly side of the site , as well as any other plantings contemplated on the site , including in the detention basin . The modified planting plan is subject to approval of this Commission . 5 . Concrete sidewalks, built to Town specifications in accordance with Section 2 . 5 . 8 of the subdivision regulations , shall be installed on the northerly side of Sand Hill Road opposite the proposed police/ambulance complex , from Nevers Road to the easterly boundary of this site . 6 . A sanitary sewer shall be constructed from the proposed building in a northerly direction to Sand Hill Road , as shown on the plans . Howard E . Fitts -2- 3/10/83 7 . Lighting of parking areas and driveways shall have the light source shielded from residential areas and streets in accordance with Section 8 . 7 . 3 of the Zoning Regulations . 8 . Consideration to noise levels shall be given when using police and/or ambulance sirens on vehicles entering or exiting the site in view of the nearby residential areas . 9 . Surety bonds , or other acceptable surety , shall be submitted to this Commission, prior to filing the final plans , in the following amounts : $30 , 000 to ensure completion of the sewer line to Sand Hill Road ; $7 , 500 to ensure completion of the sidewalk on the north side of Sand Hill Road ; A bond to ensure completion of plantings and buffering , in an amount to be determined when the planting plan is approved . 10 . This approval is subject to the conditions of approval of the Inland Wetlands Agency . 11 . No building permits will be issued until the final plans are filed in the Town Clerk ' s Office . 12 . Black -and white transparent mylars of Sheets L-1 and L-2 , reduced in size to 24" x 36" , together with three paper prints , shall be submitted to this Commission to be signed and stamped , so that the final plans are filed no later than June 6 , 1983 . The .letter of approval of this Commission , as well as the Inland Tetlands Agency , must be reproduced on the mylars before filing same . Yours very truly , PLANNING & ZONING COMMISSION v g By Marshall Montana , Chairperson CC : Mr . R. Sartor , Town Manager Mr . W. Ryan , Chief of Police Mr . J . Page , Town Engineer Mr . P . DeMallie , Planning Director Mr . T . D ' Auria , Chief Building Official Inland Wetlands Agency Water Pollution Control Authority 40%4N Sf, G U 1540 SULLIVAN AVENUE • SOUTH WINDSOR. CONN. 06074 SOR•COa� AREA CODE 203/644-2511 To BE PUBLISHED IN THE JOURNAL INQUIRER MONDAY , March 14 , 1983 LEGAL NOTICE TOWN OF SOUTH WINDSOR PLANNING AND ZONING COMMISSION At the March 8 , 1983 meeting , the Planning and Zoning Commission voted to take the following action : 1 . Approve , with modifications , the application of Town of South Windsor/Public Building Commission for a Special Exception to Section 4 . 1 . 8h for a police/ambulance complex to be located on the south side of Sand Hill Road opposite Nevers Road, in an RR zone . 2 . Approve , with modifications , the application of B . Lapuk, Trustee , for a Special Exception/Site Plan of approval in accordance with Section 4 . 6 . 3 . 2 of the Zoning Regulations , for property located on the south side of Ellington Road abutting Bryrewood Condominiums and the South Windsor Fire Department , consisting of 43 acres in an MF-A zone , to be known as Indian Ridge Condominiums . Dated at South Windsor , Connecticut this loth day of March , 1983 . PLANNING AND ZONING COMMISSION Marshall Montana, Chairperson Raymond F. Hallowell , Jr . , Secretary 10'NN stq Cwp .4 . T-Uwn- al�Solum 1540 SULLIVAN AVENUE . SOUTH WINDSOR, CONN. 06074 ��osoR•co AREA CODE 203/644-2511 Please reply to: P. 0. Box 559 March 21, 1983 Ms. •Marshall Montana, Chairperson Planning & Zoning Commission Town of South Windsor 1540 Sullivan Avenue South Windsor, CT 06074 Re: Application 900 - Special Exception for Police-Ambulance Facility Dear Ms. Montana: I have reviewed your Commission's letter of March 10, 1983 concerning the referenced project which notified the applicant of an approval subject to modifications. My review of the modifications has caused me to forward this correspondence. The requirement of enumerated paragraph 9 concerning surety bonds to ensure that the Town of South Windsor will perform the modifications ordered by your commission should be deleted. The responsible party on any bond will be the taxpayers of the town of South Windsor and the only result of the bonding requirement will be to increase the cost to the taxpayers of the project. Since the bond will run from the Town in favor of the Town, that expense is not only unnecessary but constitutes an invalid requirement in my opinion. The chairman of the Public Building Commission also questioned the requirements to install sidewalks on the northerly side of Sand Hill Road and the installation of the sanitary sewer northerly to Sand Hill Road. By a copy of this letter, I am notifying the Public Building Commission that the required sidewalks are within the legal authority and sound discretion of the Planning & Zoning Commission and are currently reasonably related to the project. The sanitary sewer extension, however, to Sand Hill Road may not be related to the requirements of this project and perhaps your commission should consider that matter specifically. I hereby request that the Commission reconsider its approval motion and delete the surety bonding requirements of enumerated paragraph 9 and make a finding on the necessity of the sewer extension to Sand Hill Road as being related to this project if that requirement is to be maintained. -2- Please ensure that your reconsidered decision is rendered within 65 days from the hearing date and that you cause a notice of decision to be published within the 15 days required by statute from the date of your reconsidered decision. The legal notice should read as follows: "Decision upon reconsideration of motion for approval subject to modifications upon request of Town Attorney: The approval is modified as follows. .". If you have any questions concerning this matter, please do not hesitate to contact me. I understand that the application is on the agenda for March 22, 1983 and I will make every effort to attend that meeting in order to answer any questions or discuss any concerns of your commission at that time. Thank you. Very tristopher ayne t Town A cc: Howard Fitts John C. Pitts Richard J. Sartor, Town Manager Planning and Zoning Commission -7- 3/22/83 Mr . Sorenson seconded the motion and it was unanimously voted in favor and so ordered . 8 . App . #909 - Prince Associates (Suburban Printers) Site Plan, 388 Strong Road Mr . Henshaw appeared before the Commission and explained that the existing building is 2400 s. f . and they wish to extend it to the rear so that they will have an additional 3 , 530 s . f . Some of the parking area will be covered to accommodate this addition. They have a total of 8 employees and this addition will accommodate their stock rather than people . Within the next few years they may have 9 or 10 people . The trash container will be on a concrete slab with a 6 ' picket fence . Mr . Harris was also present and noted that the contractor will use the siding from the rear of the existing building and put it on the front of the addition so it will match . Mrs . Evans made a motion to approve this application for property located at 388 Strong Road , as shown on plans prepared by Donald A. Clerke , dated March 7 , 1983 , revised to March 21 , 1983 , subject to the following modifications : 1 . Lighting shall be shown on the plan and shall be in accordance with Section 8 . 7 . 3 of the Zoning Regulations . 2 . The location of the overhead door shall be indicated on the plan. 3 . The plan shall bear an A-2 certification in accordance with the Zoning Regulations . A 24" x 36" mylar , with this letter reproduced thereon, should be submitted to this Commission to that it can be signed and filed in the Town Clerk ' s Office prior to June 20 , 1983 . No building permits will be issued until the final plan has been filed . Mr . Sorenson seconded the motion and it was unanimously voted in favor and so ordered . 9 . App . #900 , Special Exception to Sec . 4 . 1 . 8h , Public Buildings Commission/Town of South Windsor , Police/Ambulance Complex Town Attorney Wayne Gerlt , Town Manager Richard Sartor , and Howard E . Fitts , Chairman of the Public Building Commission were present . Mr . Gerlt explained to the Commission in detail the procedure for calling a bond, and referred to his legal opinion dated March 21 , 1983 , which stated that the requirement concerning surety bonds should be deleted from the approval . The Commissioners raised a question as to how they could enforce modifications required on a site plan if there was no bond , and Mr . Gerlt said there are several methods . Planning & Zoning Commission -8- 3/22/83 One would be to withhold the issuance of a certificate of occupancy until the requirements have been met . Another would be to complain to the Mayor and Council . Mr . Hallowell said he had conferred with the Town Attorney and wished to make a motion to modify the approval granted on March 8 , 1983 , to delete Paragraph #9 concerning surety bonds as written, and to substitute the following paragraph : "A Certificate of Occupancy shall not be issued until all modifications to the site plan required by this Commission are met . " Mr . Sorenson seconded the motion , and it was unanimously voted infavor and so ordered. Mr . Norman noted that when people come before this Commission with subdivisions or site plans , the Commission is looking to get a certain number of things accomplished . When two Town agencies are involved , they might have the best intentions to accomplish these things , but Commissions come and go as well as Town agencies . Mr . Gerlt replied that it would be possible to make it a condition of the contract that it meet all the requirements of the Planning and Zoning Commission. Mr . Gilligan said that this Commission is concerned with the completion of requirements that could affect the neighboring properties , and Mr . Hallowell noted that the Town cannot exempt itself from the Regulations . Attorney Gerlt said that there have been cases where Towns have voted to exempt themselves . Commissioner Conde stated that in most cases when a public building is going up , the Commission looks at a preliminary plan and makes suggestions . Then a Public Hearingis held and the Commission again makes suggestions . Finally a work session is held and an approval granted , and the suggestions are no longer suggestions , but requirements . He noted that if anyone is going to set an example for the builders in Town it should be the Town . Mr . Richard Lawrence , the architect for the project , then went over the modifications to the site plan outlined in the Commission ' s approval letter dated March 10 , 1983 , and submitted a plan showing the modifications . He stated that item ail has been complied with . Item #2 requiring an A-2 certification will be met when the plans are ready for filing . Items #3 and #4 have been complied with and the data block has been revised and the plantings are now shown on the site plan . Mrs. Sorosiak made a motion to extend the meeting beyond 10 : 30 P . M. Mr . Sorenson seconded the motion and it was unanimously voted in favor and so ordered . Planning & Zoning Commission -9- 3 /22/83 Mr . Lawrence went on to say that item #5 referred to the requirement that concrete sidewalks be installed on the northerly side of Sand Hill Road. Mr . Lawrence said if it is required they could try to include the sidewalks . Mrs . Evans reminded him that it is required . Mr . Conde said he didn ' t think the issue of sidewalks would just be disregarded . Mr . Fitts said the PBC feels the sidewalks are a unnecessary requirement , and that he doesn ' t understand the desirability for the community at large . The sidewalks would not connect to anything else , and he feels they are of questionable value , and a burden on the budget . Mr . Norman noted that at the public hearing Mr . Fitts said if sidewalks had to go in they should be on the opposite side of the street since there is a sidewalk already there at the top of the street . Mrs . Montana told Mr . Fitts that this Commission is requiring people all over Town to start putting in sidewalks and perhaps the PBC should try to negotiate with this Commission and an agreement could be worked out to put in a walk similar to the one on Ellington Road . Mr . Fitts responded that to the left of the site is St . Peter ' s Church and in the other direction there are sidewalks on Ellington Road . He said that sidewalks on this site will not serve the public , and he recognizes the fact there are sidewalks on the other side of Sand Hill Road . Mrs . Montana said that the Town Manager told her there were plans to develop ball fields across the street , and wondered if something less permanent than concrete would be better , such as stonedust . She noted that if the area is going to be developed the Town should not have to put in concrete now. Mr . Hallowell noted that the sidewalks are only 8 to 10 feet from the street grade and it is pretty level . Kelly Road is a poor example of sidewalks , and Mr. Hallowell furthernoted that this Commission received a lot of resistence to putting a walk in at Parkview South and once it was in place everyone is using it and happy with it . Mrs . Evans said she questioned if stonedust is practical in the winter , and Mr . Hallowell said there are plans for future development in this area and it is feasible . Town Manager Sartor commented that the Town is not a private developer and can install sidewalks whenever it wants to . Mrs . Montana replied that if they ' re not installed now, it would be difficult for this Commission to go to the Town in two years and try to get them installed then . Mr . Norman noted that this is a brand new building that the Town is supporting and it ought to be a showplace . Referring to item #6 in the approval letter requiring the sanitary sewer to be constructed to Sand Hill Road , Mr . Lawrence said that they planned to get an alternate price , and if there was enough money they would do it . Planning and Zoning Commission -10- 3/22/83 Mr. Gilligan told him that the Commission is not interested in what is in the contract , and just care that it gets done , and would like some assurance these improvements will be made . Mr . Sartor replied the sewer was designed in this manner at his request , and they did not intend to put it on the plans and have it built to the detriment of not getting the police/ambulance complex done . He said that if funds are available they want to construct the sewer , but that it is not part of the police project , and was shown on the plans as an alternate . At the Town Engineer ' s request the depth of the sewer line to the police station was dropped to about 12-15 ' so that this extension to Sand Hill Road would be accommodated . Mr . Sartor went on to say that since the sewer was lowered for approximately 1400 ' , the project is more expensive than originally planned . He said the Town can take care of the sidewalk and buffering but the requirement regarding the sewer concerns him greatly . Mr . Conde noted that if the sewer is not installed now, it won ' t be done , and Mr . Hallowell pointed out that it must be expensive to be constantly cleaning out the septic system at the high school . Mr . Sartor noted that the police /ambulance complex was already paying for a sewer system deep enough to access Nevers Road. Mr . Hallowell replied that if the Town went into the bond issue originally with the proper curve the bids should be coming in much lower . Mr . Gilligan noted that if the sewer is put in now it will save the Town money insofar as repaving and tearing up the site is concerned , and Mrs . Evans and Mrs . Montana agreed . Mr . Fitts said the extension of the sewer to Sand Hill is really not part of the police project , and will not benefit the building . Mr . Hallowell asked what other add-ons are included in the contract , and Mr . Lawrence replied that built-in furniture is one , and the others are limestone trim and precast concrete . Referring to items #7 and #8 , Mr . Lawrence said they will comply will these requirements , and referring to #10 , he said they are submitting an application to Inland Wetlands . After further discussion, Mrs. Evans said she thinks the sidewalks should remain, and the extended sewer be removed and not shown on the plans , and she made a motion to further modify the approval of March 8th as follows : Paragraph #6 is deleted and all references to a sanitary sewer from the proposed building in a northerly direction to Sand Hill Road shall be removed from the site plan. Paragraph #5 shall include the following words at the end of the paragraph: " . . . and shall be shown on the site plan . " Planning and Zoning Commission -11- 3/22/83 Mr. Sorenson seconded the motion , and it was unanimously voted in favor and so ordered. Mr . Norman moved the meeting be adjourned at 10 : 50 P . M. Mr . Conde seconded the motion and it was unanimously voted in favor and so ordered . Respectfully submitted, Virginia S . Gr ne , Recordin Secretary APPROVED: a 10 It Stq u To-wn, Ole s-lou'& 7&2� 1540 SULLIVAN AVENUE - SOUTH WINDSOR, CONN. 06074 0 AREA CODE 203/644-2511 ontana, C a, r e n c e 'Di C e ! 0- -i ta -)na a-)-�7,-n c e 0 JL 0 7-1 T7`J Cl -va,4 n� on -lo ­v-atio-,-i- � I rer�:l.n 7ulh7itt 'by 'he J'o-r the '-.10,,,in of south ' .'ind-or -1 icc ut'nl jC -,U4 1,.-34 m- -omrnis,--lion �--0 /,l%mbulancc Fr-cilitv. l ovi 1 Se, O • r !� W11T ale, SO UM L C 1540 SULLIVAN AVENUE • SOUTH WINDSOR, CONN. 06074 osoR-C AREA CODE 203/644-2511 March 25 , 1983 Mr . Howard E . Fitts , Chairman Public Building Commission South Windsor Town Hall 1540 Sullivan Avenue South Windsor , Ct . 06074 Dear Hap : Re : App . #900 - Special Exception to Sec . 4 . 1 . 8h Please be advised that the Planning and Zoning Commission voted on March 22 , 1983 to modify its approval , as outlined in a letter dated March 10 , 1983 , as follows : Paragraph #6 is deleted and all references to a sanitary sewer from the proposed building in a northerly direction to Sand Hill Road shall be removed from the site plan . Paragraph #9 is deleted as written and shall now read as follows : "A Certificate of Occupancy shall not be issued until all modifications to the site plan required by this Commission are met . " Paragraph #5 shall include the following words at the end of the paragraph : " . . . and shall be shown on the site plan . " This letter , as well as the letter dated March 10 , 1983 , shall be reproduced on the mylars before filing same in the Town Clerk' s office . Yours very truly , PLANNING AND ZONING COMMISSION vg y B -� CC : Mr . R. Sartor , Town Manager Mr. W. Ryan , Chief of Police Mr . J . Page , Town Engineer Mr . P . DeMallie , Planning Director Mr . T . D 'Auria , Building Official Inland Wetlands Agency Water Pollution Control Authority <�wN SEA( I,1 f 1 y 1540 SULLIVAN AVENUE • SOUTH WINDSOR, CONN. 06074 n = AREA CODE 203/644-2511 �SOR.COe: TO BE PUBLISHED IN THE JOURNAL INQUIRER SATURDAY , MARCH 26 , 1983 LEGAL NOTICE TOWN OF SOUTH WINDSOR PLANNING AND ZONING COMMISSION At the March 22 , 1983 meeting , the Planning and Zoning Commission voted to take the following action : 1 . Approve the application of John Russo for a Temporary and Conditional Permit for one year effective March 23 , 1983 , for filling and regrading on property on the east side of Nevers Road , south of of the intersection of Graham and Nevers Road , in an RR zone . 2 . Approve , with modifications , the application of Prince Associates , for a site plan of development for property located at 388 Strong Road , in an I zone . 3 . Approve , with modifications , the application of John Fitch Associates , for a site plan of development for property located at 681 John Fitch Boulevard , GC zone . 4 . Approve , with modifications , the application of Ed Steben ' s Glass Company , Inc . , for a site plan of development for property located at the southwest corner of Chapel and Ellington Roads , in an RC zone . 4 . Decision upon reconsideration of motion for approval subject to modifications ,upon request of Town Attorney , in the matter of the application of the Public Buildings Commission/Town of South Windsor , for a Special Exception to Section 4 . 1 . 8h , for property on the south side of Sand Hill Road . The approval is modified as follows : Item 6 is deleted , and any reference to a sanitary sewer from the proposed building in a northerly direction to Sand Hill Road , shall be removed from the site plan . Item 9 is deleted as written and shall now read as follows : "Certificate of Occupancy shall not be issued until all modifi- cations to the site plan required by this Commission are met . " Item 5 shall include the following words at the end of the paragraph - "and shall be shown on the site plan . " Dated at South Windsor , Connecticut this 23rd day of March , 1983 . PLANNING AND ZONING COMMISSION Marshall Montana , Chairperson Raymond F. Hallowell , Jr . , Secretary