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Home My WebLink AboutCambria Suites 11-24P 10%4N Sf4 cli C.� U 9 1540 SULLIVAN AVENUE• SOUTH WINDSOR, CT 06074 sox•co TELEPHONE (860) 644-2511 June 8,2017 RUKH Construction Paul Fick 3000 Hadley Road South Plainfield,NJ 07080 Dear Mr. Fick: Re: Preconstruction Meeting for Appl. 11-24P, Cambria Suites, 107 Room Hotel at Evergreen Walk IN ATTENDANCE Name Company E-MAIL Phone number Michele R. Lipe SW Planning michele.li e southwindsor.or 644-2511 x252 Jeffrey Doolittle SW Engineering 'effre .doolittle southwindsor.or 644-2511 x245 Bernie Drabek SW Engineering bemard.drabek southwindsor.or 644-2511 x241 Walter Summers SW Fire Marshal walter.summers southwindsor.or 644-2511 x217 Tony Manfre SW Pollution anthony.manfre@southwindsor.org 644-2511 x247 Control Diane Collelo SW Health Dept. diane.collelo southwindsor.or 860-644-6182 Bob Jacobsen Butler Company jacobsen thebutlerco.com 860-688-8024 Anthony Gabriele RUKH South anthoLiy.jzabriele@rukhdevelopment.com 908-447-8123 Windsor Paul Fick RUKH Paul.fick,@arukhdevelopment.com 732-710-9498 Construction Ron Bomengen Fuss & O'Neill rbomengen@fando.com 860-646-2469 Gary McDermott CT Water Co. gmcdermott@ctwat-e-r.com 860-664-6125 Jack Cannone Eversource—gas 'ohn.cannone eversource.com 860-292-2270 Jim Corbett Frontier 'ames.s.corbett ftr.com 860-725-4509 Brian Withycombe I Frontier brian.t.with combe ftr.com 860-725-1276 The following is a brief summary of points discussed during the meeting: Erosion and Sedimentation Control 1. All erosion and sedimentation control measures are to be in place prior to earth moving operations in each area and maintained/cleaned out during construction. Call Jeffrey Folger, Senior Environmental Planner for inspection when measures are in place, prior to commencement of site work or if any problems/concerns arise during construction at 860-644-2511 Ext. 229. 2. All topsoil stockpile areas to be protected(ringed with haybales or equal). 3. During construction a crushed stone tracking pad may need to be installed and maintained to minimize tracking of dirt/gravel on to Long Leaf Lane from the site. Calcium chloride or water is to be used for dust control as required. 4. Install and stabilize the detention basin and swale on site first. 5. Erosion controls currently at the northern stock pile site have been compromised by the weather and animals and need to be re-installed. 6. An earthen berm needs to be placed along the western edge of the construction site. Top soil to be used from the perimeter final turf seeding can be used and spread with the time comes. 7. All areas of soil open for more than a month must be seeded with annual rye grass seed. 8. A perimeter construction fence must be installed to keep the general public away from the active construction site. Public Works 1. Three complete sets of approved/revised plans to be provided to Town prior to start of construction. They will be stamped by the Planning Department along with plans developer needs. Only approved plans are to be used on the job site. 2. The Engineering Department is to be notified forty-eight (48) hours prior to the start of major construction work in Long Leaf Lane with inspections and testing per Developers Checklist for the following: a. After site is staked out b. All drainage work c. Preparation of subgrade, compaction tests as per Developer's checklist d. Placement of bituminous concrete,two (2)inch layers maximum 3. A sewer permit is needed for installation of the sewer lateral for the hotel. 4. Certification of gravel used as subbase and processed stone for base will be required from an approved testing company 5. Certification of all products used -- storm pipe, structures, pavement, oil/grit separator and sewer grinder pump system shall be presented to the Town Engineer prior to installation. 6. No subgrade formation/base in frozen ground/snow. Same for pipe/structure installation. 7. Progress As Built Plans are to be submitted to the Town Engineer for approval prior to paving and after subgrade formation. Show elevations and location of all storm drainage and sanitary sewer. 8. An as built plan will be required for the improvements to Long Leaf Lane. A separate as built plan will be required. 9. As built plans are to include horizontal and vertical location of all underdrains, footing drains, and sanitary sewers and house service laterals located as per revised as-built checklist. 10. All pipe and structures to be backfilled with free draining material compacted in maximum one foot lifts with approved compaction equipment or approved equal if deep trench is encountered. Any pipe or structure work requires inspection prior to backfilling. 11. Any problems and/or questions regarding construction of this project will be directed to Bob Jacobson in the field at cell phone 860-982-0715. 12. All filling to be done in accordance with Department of Transportation specifications. To be compacted in maximum lifts and tested as necessary. 13. Job meetings will be held as needed, and can be called by the developer or Town. 14. Seventy-two (72) hours' notice needed for certificate of occupancy inspection and a $35 C.O. inspection fee is due at that time. 15. Any proposed changes are to be presented to the Engineering or Planning Department prior to implementation on change order form in quadruplicate with 4 copies of the drawing. Town will attempt to turn around within 24 hours. 16.Normal hours of operation 7:00 a.m.—5:00 p.m., no work on Sunday. 17.No paving after October 15 or before April 15 without written approval from Director of Public Works. 18. Extra care must be taken when compacting around structures such as catch basins and manholes. These spots often become problem areas in the future due to settling, therefore, the town staff/inspectors will be requesting additional compaction tests in these areas. 19. Sanitary lateral locations should be tied down to existing structures and shown on the progress as built. 20. During construction of individual sanitary sewer house laterals, the contractor shall prepare an as- built sketch on standard form provided by the Engineering Department. This form should be submitted to the design engineer/surveyor for their use in preparing the as-built plan. The Engineering Department suggests that the contractor also show locations of foundation drains and water laterals on this form. 21. Any unfinished site work will be bonded prior to Engineering and Planning Department sign-offs for a Certificate of Occupancy. Planning Department 1. Landscaping is to be installed in accordance with the approved landscaping plan. If there are changes required, contact the Planning Department. Additional landscaping installed on one part of a site will not preclude planting all of the remaining items shown on the landscaping plan. 2. All bonds required;mylar to go on file prior to issuance of building permit. 3. All easements must be submitted for review prior to filing of mylars. 4. Sign permits are required for all temporary and permanent signs. Utilities 1. Contact utilities for coordination of utilities connection. Fire Marshal(Commercial Facilities) 1) Documents—Complete set of stamped plans with the following: a. Plan review paid b. Code information sheet c. Exiting plans with travel distances d. Wall types e. Door schedule f. Mechanical, Electrical,reflected ceiling g. Fire alarm h. Basic sprinkler layout ** PLAN REVIEW COULD TAKE 30 DAYS FOR APPROVALS ** 2) Inspections: a. Above ceiling b. Penetrations and separations c. Sprinkler system A. Hydraulic calculations and cut sheets B. Underground flush and hydrostatic test C. System hydrostatic test D. Main drain test/inspectors test E. Outside bell F. NFPA 13 paperwork d. Fire Alarm e. Emergency lighting test f. Final Inspection ** PLEASE NOTE THE FOLLOWING** 1. Consulting inspection will be welcomed 2. Multiple inspections can be done on the same day 3. Stocking/addition of fixtures to occupancy will only be allowed if the life safety systems are on line. Police Services 1. Emergency phone numbers for the duration of the construction must be provided to Police Services on a company letterhead. If the developer occupies or owns the building after construction emergency numbers must be provided to Police Services. 2. All buildings located on property that abuts a public highway must be numbered and visible from the street. All numbering shall comply with Town Ordinance 6-800 through 6-802. 3. Barns, garages, and outbuildings, which are located on the same premises as a numbered structure, are excluded. 4. Erect temporary sign on the site during construction identifying the project. 5. If an alarm is to be installed contact Police Services. Building Department 1. Plan review with Building Official/Fire Marshal required prior to application for building permit. Coordinate with Chief Building Official. Very truly yours, 4 �f 1 Michele R. Lipe, AICP Director of Planning MRL/llz cc: Jeffrey Doolittle, Town Engineer Bernie Drabek,Engineering Inspector Michael Gantick,Public Works Christopher Dougan, Chief Building Official Tony Manfre, Superintendent of Pollution Control Walter Summers,Fire Marshal Utilities PRECONSTRUCTION MEETING SIGN —IN SHEET (please print clearly) 7 x n^ ... i..... Fy.„S 1,t...,, 1j 4 4k}.:,;.F ,� .,:5+ 4 y(:, .. .., i .,.�.. ♦ ..,. .....r ,..,... „ : N..n' r1.G, " � h5 .NS` ?�,,, ^;. ,,S as 1. „r�.�,.... .:..__ ✓-jn.,, ..: ,a ,, -.j -r fR.Y r>wa;.. / ..,., ,. .. A,��2� t � -s„� ,ra.,o �$. :?:: ,. � ,rz-,y,.,.,xr' s'.,r�`,-�•. :r „_ ,.;�.c A� ,?: -.:. :.+ ,. ",,.�5" :.. v.� 1.'ai:'. .5y,. r +. ec.< C`�.`F.',-.;, ar� 'y`pnt,° t :'C:. ,:.a ,,•. �+� ..: ,�<.,a..�.,;•a�.,m.:,., ��`. z. �.u4,'�. ,�, ''n�.. .,ram, 'u�.' ��x �+. �_rr3 s r C,dd e Tel-0��i e1K- r/A+3J�lt`2t 010 �ir' VIA?)ftj %n- q4/7 �IZ� v -9 9 PrA K C4,gAbd WX evexsoame E C*4-CD vkn. �a�han� �v{rsa�o��oN•c P��-z 9 2-aZ� If � rvl► r'c , � t !� �j Lac, C S raw,;:,ddo- Z�1 �r✓� fbGtLh f-ro P� JaMe3 S. eo��et� @ f' r.c0 Sao �j21Q�1 �� (�ir1 7-rL GN f{✓ b✓i4�1 , T , LU��'h Coen t(? . . IGiP✓ /vim!%-r1a--� �VSGC/ �aG av� c,r�lwt�vs .s�L`�,,�. _ �v�-®?.�Z- �� l emoraxldum To: Michele Lipe,Director of Planning CC: Jeff Doolittle,Town Engineer From: Jeff Folger,Environmental Planner Date: 6/5/2017 Re: Hotel preconstruction meeting The following items must be incorporated into the site plan and be implemented as part of the site work in addition to the approved erosion control plan. Erosion controls currently at the northern stock pile site have been compromised by the weather and animals and need to be re-installed. An earthen berm needs to be placed along the western edge of the construction site. Top soil to be used for the perimeter final turf seeding can be used and spread when the time comes. All areas of soil open for more than a month must be seeded with annual rye grass seed. A perimeter construction fence must be installed to keep the general public away from the active construction site. 1 BOND TRANSMITTAL DATE: 6/8/17 APPLICANT NAME RHD South Windsor LLC ADDRESS 3000 Hadley Road South Plainfield, NJ 07080 PROJECT LOCATION/ADDRESS LOT Cambria Suites Hotel SUBDIVISION Evergreen Walk P&Z OR IWA/CC APPLICATION NUMBER 11-24P AMOUNT & TYPE OF BOND $ 10,000 E&S Bond CHECK NUMBER 10044172 DEPARTMENT PLANNING SUBMITTED BY Lauren Zarambo 6/8/17 NAME DATE J PROCESSED BY FINANCE 6113117 NAME DATE SUB ACCOUNT NUMBER o 3 3 MUNIS APPLICATION 201100908 W:\Planning Admin\PZC\13onds\2017 Bonds\11-24P Cambria Suites E&S BondTrans.doc PAYMENT SUMMARY RECEIPT TOWN OF SOUTH WINDSOR 1540 SULLIVAN AVENUE SOUTH WINDSOR CT 06074 DATE: 06/13/17 CUSTOMER#: 000706628 TIME: 08:51 RUKH CONSTRUCTION CLERK: laurenlz RECPT#: 20897095 PREV BAL: TP/YR: MS/2017 AMT PAID: 10000.00 BILL: ADJSTMNT: EFF DT: 06/13/17 BAL DUE: PERMITS/INSP PAYMENT -----------------TOTALS----------------- PRINCIPAL PAID: 10000.00 INTEREST PAID: .00 ADJUSTMENTS: .00 DISC TAKEN: .00 AMT TENDERED: 10000.00 AMT APPLIED: 10000.00 CHANGE: .00 PAID BY: RUKH CONSTRUCTION PAYMENT METH: CHECK PAYMENT REF: 10044172 Change Order No: 10 TOWN OF SOUTH WINDSOR STAFF SITE CHANGE FOR SITE & SUBDIVISION GENERAL: Change Order Contact Person: Ronald Bomengen Phone No.: 860-646-2469 Address: Fuss &O'Neill, 146 Hartford Rd., Manchester, CT 06040 Site Name: Town Square at Evergreen Walk P&Z No: 11-24P Owner: Radius Hospitality (Scott Yaeger) Phone No: (330) 526-5000 Contractor: TBD Signature of Owner's Rep. ` r Date: 7 26/2017 — -- Signature of Design Engineer: Date: 7/26/2017 CHANGE: (Describe location and nature of change. Include four(4) copies of plan/profile of change.) Site Utility Plan —CU-101: The water service supplying the Cambria Suites Hotel has been updated to, show a domestic service and fire service connecting to the existing water main in Longleaf Lane. The connection is shown southeast of Unit 7F. The proposed water main, which was previously proposed extending up Sedona Circle from Longleaf Lane, has been removed from the project. The proposed fire hydrant on the northeast corner of the hotel has been relocated to be within Unit 7F. REASON FOR THE CHANGE: (Why change is required) Sedona Circle was recently paved. CTWater required the water main be installed within the limits of the roadway. To avoid trenching and patching a newly paved roadway, the rerouted water service will reduce the amount of disturbance to the newly constructed site. APPROVALS:(as required) Dir. of Planning Date: -7 ,�- Town Engineer Date: ' � ! / - Dir. of Public or Date: Other: t . l Date: STAFF COMMENTS: r C fis.- c: Town Engineer Attachments: Director of Planning Cambria Suites—Site Utility Plan Revised 06/27/2017 Engineering Dept. Revised Fred Shaw-WPCA Revised Fuss& O'Neill F:\P2000\48lkC8OkPermifting\2017-07-26-Change—Order—NolO.docx