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HomeMy WebLinkAboutSite Plan of Development (143) TOWN OF SOUTH WINDSOR PLANNING AND ZONING COMMISSION / The Commission will officially receive applications Application No , vJ at either Special or Re ular meetings provided they Received Date : p7— — were submitted t i s'sion Chairperson, Secretary Action or Public Hearing by : or agen y, u (14) days prior to the meet F officiallyreceived. No a 5. n officially eived at a Special Meeting eceipt NO . will ed upon at that meeting. APPLICANT: Town of South Windsor th `��indsor jSsion & ZOt11Cl ADDRESS : 1540 Sullivan Avenue, So. Windso*)an TELEPHONE 644-2511 OWNER OF RECORD ON LAND RECORDS : Town of South Windsor ADDRESS : 1540 Sullivan Avenue, South Windsor, CT 06074 COMPLETE LOCATION OF PROPERTY: Northeast corner of intersection of Route 74 and Foster Streets ZONE RR NAME, ADDRESS & TELEPHONE NUMBER. OF PERSON TO WHOM INQUIRIES SHOULD BE DIRECTED: Mr. Howard E. Fitts, Chairman, Public Building Commission, 239 Oak Street, South Windsor, CT 06074 TELEPHONE 644-1271 THIS APPLICATION IS FOR: (CHECK ONE OF THE FOLLOWING) 1 . Zone Change to (public hearing required) 2 . Filing for Subdivision 3 . Filing for Open Space Subdivision (public hearing required) 4 . Filing for Resubdivision (public hearing required) 5 . Special Exception to Article (public hearing required) X 6 . Site Plan of Development (Modification for building addition) 7 . Removal of Sand, Gravel , Clay or Quarry Stone & Ore (public hearing required) X 8 . Other (explain in detail) Approval under Section 8-24 of the Connecticut General Statutes. THIS APPLICATION MUST BE SIGNED BY THE APPLICANT AND OWNER OF THE PROPERTY AND SUBMITTED WITH 6 SETS OF PLANS (7 setts if public hearing is required) BEFORE IT RECEIVE BY THE PLANNING & ZONING C M SSION. Applicant 0 er Howard E. Fitts, Chairman Richard J. Sartor, Town Manager Public Building Commission 12 /84 - PUBLIC BUILDING C014MISSION 1Y SOUTH WINDSOR, CONNECTICUT Ate.L�., Regular Meeting - February 6, 1985 Present : Chairman Fitts , Messrs. Archer, Blakley, Garcia, Lanza and Stingle Also Present : Chief Crombie of SWVFD and Architects Lawrence and Hossain of Lawrence Associates. Consulting Engineers James E. Berning and Walter A. Colby for Firehouse #2 Project. Charles Kennedy of SWVAC The PBC meeting held at the Police Facility Meeting Room opened at 7 :30 PM with the call for approval of minutes of previous meetings by the Chairman. The minutes of the regular meeting of January 2, 1985 were corrected on Page 2, last paragraph, second sentence to say that land which will be deeded to the Town, rather than from the Town. With this correction a motion was made and seconded that each of the minutes for meetings of January 2nd and Special Meeting of January 10th be approved. The motion was passed. Chairman Fitts reviewed correspondence during the month which included his letter to Town Manager Sartor with requisitions and comments on last months activities. Documentation dated 12-31-84 for Proposal Request 31 and 32 with Drawings of proposed work from Lawrence Assoc. Copy of Lawrence Associates --i-etter of January 3rd to John Hoidge of Goodell & Assoc . regarding "laymants" what to do if certain items were not functioning properly. Letter of January 28th from Lawrence to John Tavernesi regarding diesel oil spill on roof and treatment. Letter of January 16th regarded types of signs available for ambulance area and was addressed to President Joseph Russo of SWVAC from Lawrence Associates . Charles Kennedy said he had some comments in this regard to bring up later. , Letter to Martin Falk of GLT Industries returned Invoice No. 204417 to Town pertaining to the failure of the zenerator to start on December 24, 1Q84. Lawrence also discussed in this letter of Jan nary 16th the oil spill on roof of Police/Ambulance Facility. Lawrence said he had not heard any further in connection with the voiding of the invoice . Locker correspondence from Lawrence to Renublic Steel Corp. will be brought up later in the meeting. Chairman Fitts wrote to Robert Arsenault, Director of Public Works for Town or, Jan. 28th giving him detailed information on work to be done by Town in connection with Firehouse #2 if possible along with request for several test holes . This letter has not been responded to as yet according to Chairman Fitts . A letter from Diane Taylor dated January 15th to Chairman Fitts ex- pressed her concern with serious space problems in current quarters at South Windsor Community Center due to postponement of activities on the Community Center Project. He . als(o discussed in his reply to her long and short term solutions , purchasing of telephone system and equipment and advised that the commission still plans to visit some operating community centers in April or May of this year - in order to refine our earlier proposals . Chairman Fitts advised the commission that Councilman Brown and Pitts have recently mentioned continued interest in this project. Chairman Fitts submitted PBC Budget to Finance Director George Spring on February 4th and also received communication from Mayor Mitchell on April 11, 1Q85 review date for budgets of Boards and Commissions . Public Building Commission Minutes of Meeting t Regular Meeting - February 6, 1985 Page 2 ' . Chief Ryan and Capt. Guilini could not be present due to other com- mitments but had left some notes on various items . The pigtale has been delivered for the meeting room. A switch from Sonecor was re- turned because it was not correct. Colonial Electric has been re- quested to do a number of things involving pigtales which have not been done as yet. Lights in Sallyport stay on all the time . In the covered parking area four lights stay on all the time and only two are considered necessary. Furniture repairs and replacement have not yet been completed . Chairman Fitts passed out conies of Financial Status to all rresent dated February 2, 1085. He noted that $5,400. Universal Gym Equipment item has been paid but was not signed by PBC. John Tavernesi, Superintendent of the Public Buildings in Town would like a proposal on a maintenance package with comprehensive specs . Architect Lawrence said the consulting engineers had been contacted and they were working on this item. Architect Lawrence in response to a question by Stingle said he has received "as builts" from the contractor which he did not have with him tonight and will get copies made up and send them to the proper people. There was discussion on $317 for Special Survey Change Order #42 (Certification by a land surveyor that the utilities were as built ). Lawrence also told commission that he had contact with Republic Steel Lockers representative who have promised they would correct the situation regarding the coat rods . Charles Kennedy had a discussion with Lawrence about their idea of a sign for the Ambulance area which he described as large white raised letters . Lawrence spoke of following the same style bronze as other signs around the building and said he would get back to us with some proposals with price and description. Chief Crombie said sign they needed for Company I with large white raised letters had been in the range of $1,000. There was some discussion on having a sign on end of driveway for ambulance area as well. The correspondence on the wearing of the carpets and the letter from J. P. Stevens & Co. representative Richard H. Carlson was reviewed. This letter of 2-5-85 was written after their inspection of the areas of concern, attached a copy of features , benefits and care recommended for the carpet installed and noted chair pads are recommended under office chairs with roller casters . The result is that an arrangement has been made per our request that New England Inspection Service will inspect the carpet. J. P. Stevens & Co. and Dalene Flooring will receive copies of their report. There was considerable discussion on the spots of wear after only six months, soiling and dirt retention. The rugs had been treated with fiberseal for soil resistance. We now await the results of the independent testing service . Lawrence discussed his idea of a floor plan sign which could be changed and a $500 Credit for the Directory Sign. Chairman Fitts asked Lawrence to talk this matter over further with Capt. Guilini and also told Lawrence there was no further activity on the matter of the door locks . Lawrence said he would send someone over to take care of this also. f' Public Building Commission Minutes of Meeting Regular Meeting - February 6, 1985 Page 3 The change of the duct work in the communications room proposal was discussed by Lawrence and he had a quote from Delco Air of $2,143 total, included was $149. overhead/profit. A 48 hour labor figure from Naek at 18' dollars per hour was over $900. with a total in excess of $3,000. for the entire job. Tire problems causing this duct change were again reviewed with many comments from commission members and James Bernina consulting engineer. The drawings were also reviewed and the end result was that Naek was not that keen on being involved in the changes and Lawrence was asked to go back to Delco Air and get a price on them doing the entire job. Proposal Request #32 was for furnishing and installing a new laundry tray type sink in the Evidence Processing Room for disposal of liquids . Lawrence said Cannon Plumbing quoted $51�6. to put in the sink but the contractor' s labor and cost involved in the job (12 hours labor) brought the cost figure to 1,264. total. After discussion of the way this Job would be done if accepted, John Archer suggested that we purchase a four wheel dolly sink truck arrangement for disposal of liquids at approximately $100. It was agreed that the installation of this sink failed the "cost benefit test . In Application for payment #19 Naek Construction asked us to reduce the retainage figure from $6,500— to $3,000. The matter was discussed . A motion was made by Mr. Blakley that we reduce the retainage to $3,000. and approve the Application .410 in the amount of $3,817.12 for payment. It was seconded by Mr. Lanza and approved by the commission. A bill from American Lock Security Systems in the amount of 811�8.1�0 was received. Garcia motioned we approve this for payment and Archer seconded with all voting in favor of approval. A bill from BIT for coat hooks and electric pigtails was $355. This bill was approved for payment in a motion made by Stingle and seconded by Lanza. The vote was unanimous. Charles Kennedy asked about making holes in the wall in the ambulance area and Chairman Fitts said he should discuss this matter with Manager Sartor. The Firehouse #2 was the next item on the agenda and Chairman Fitts reviewed his meeting with Council on January 14th with the resulting go-ahead to a 81929300 addition. to Firehouse -,412. Prel 'a-M�ry Project Budget Estimates, less costs nostnoned and work done by the Town and Fire Departmer-1 could bring estimated ;project costs down to 81ffl,1�00. as per attached prepared by Chairman Fitts . A o_ ossible z; - )lic hearn? and other ways of appropriation of needed funds were discusser? and Chm. FittO o-Lid we are proceeding on the basis of their commitment and will work toward a set of plans which would allow us to p--o to bid . Architect Lawrence introduced James E. Berning and Walter A. Colby of the Berning Consulting Engineers Firm who he would like to use on this project. Lawrence said that floor plans have been developed from an architectural standpoint and are ready for the scope of the project from the standpoint of consulting engineers . Lawrence passed out an outline he had prepared dated February 6th with the adgenda for the project for purposes of review and discussion with our commission. This included site plan, establishing of dates and strategy for sub- mission to Regulatory Agencies : Planning and Zoning and Zoning Board Public Building Comnission Minutes of Meeting r Regular Meeting - February 61 1P8c� Page 4 of Appeals . Item 3 on his adgenda was to Present Progress Prints : Architectural/Mechanical/Electrical to include floor plans, elevations , sections and schedules , HVAC systems , Electrical Systems, Emergency Generator, etc. and on to Item 4 - Project Completion Schedule . James Berning presented a schedule of items for the addition and the existing building covering items under plumbing, heating_ and electrical which he wished to discuss with us and invited comments and auestions . The first item which came under plumbing for the addition was floor drains with grease/sand interceptor. . He said rules regarding this vary from town to town and Hossain commented that they would meet with the Town Engineers and discuss this matter. James Berning said they felt a gas fired radiant tube heating system in Apparatus Room was energy efficient. Lawrence told Chief Crombie there are places around here that use this system and they could go and see them. Under Electrical for the addition there were several items starting with providing new underground service to Northwest corner of Anparat us room, providing new main disconnect/meter and panelboard for Apparatus room, transfer switch for emergency generator furnished by Town as well as other items involving wiring, fire alarm syste^z, emergency lighting and exit si7na7e, site lighting and communication raceways . In the Existing building there were several items under plumbing_ as well as a new item added to relocate existing Hot 'plater Heater. Old restroom would be removed and two new--toilet rooms would be added, including extension of supply lines and damage. Existing kitchen would remain but.-new sanitary line to city sewer, new gas piping and extending of water line were listed . There was a discussion on the meeting room and the fact that existing furnace is adequate for q0 people or so. Chief Crombie said larger �zroups met at the Ellington Road facility. Berning discussed code violations which exist presently and Lawrence showed the group some pictures of the present facility they had taken. Electrical items were discussed and Berning said this was their understanding of the stove of the work at present. Mr. Stin.gle come-ented that many of the items listed in the scope of the project looked to him as if they were going to run into alot of money. Hossain said that this is like a programming tool and they had asked for a list from the Berning Office and we are basically asking if there is anything in the list they have made up that you do not need or want. Other discussions centered around new heater in new building, hanging units vs Gas Fired Radiant Tube Heating System and Lawrence asked Bernina to get cost estimates on both systems and come back to us with them. The electrical items discussed will be checked out with the Fire Marshall and handicapped facilities were also touched upon as well as heating of the new restrooms . Chairman Fitts felt this was an exchange process and we should give them guidance on our needs . He asked for clarification of both the gas and electric company as to what they will and will not do. Lawrence said they had met with Peter DeMallie, Planning Director for Town who had indicated they had to go to the Zoning Boar? of Anneals- for side yard variance and it was expected they would take ur this matter at a meeting of this board on March 7th. Posting of si7.ns was discussed with Chief Crombie 10 days before the meeting. The next meeting of the commission will be the regular meeting_ of March 6 here at the Police/ Ambulance Facility at 7 :30 PM • Public Building Commission Minutes of Meeting x Regular Meeting - February 6, 1g85 Pa?e Lawrence discussed site and architectural progress prints and said they had ff5 architectually and nothing as yet for mechanical drawings . Hossain told Chief Crombie he might have to come to the meeting'-with the Zoning Board of Appeals and state his needs . Hossain gave Chairman Fitts the paperwork from the Planning and Zoning Commission and the Zoning Board of Appeals . Stingle asked about target dates for bid and Fitts said bid target was for month of June. Lawrence said full plans continue to develop and he had a discussion with Chief Crombie with some ideas for front of existing building. Chief Crombie told Lawrence he did not like glass 'clock. There were some discussions on availability of money for project and regulatory agency approvals . Unless the council comes up with the money it is not available to spend until the lst of July. If they hold a public hearing it will be ready before then. Architect Lawrence presented a requisition for $2,8[[. for 35 hours . The amount of $298KK was approved for payment in a motion made by Lanza, seconded by Archer and unanimously approved . The secretary of the PBC presented her requisition for lq hours from January 2nd to February 6th. A motion for approval of payment was made by Stingle and seconded by Lanza. It was passed unanimously. The meeting adjourned at 10 :30 PM. - Respectfully submitted , �( le� Kathleen L. Rafferty Preliminary Project Budget Estimates - Fire Station #2 New Two-Bay 2,100 Square Foot Building $100,600 less estimated labor costs for roofing to be done by members of the Fire Department -2,000 Total at Current Costs $98,600 Renovation of Existing Building 39,000 less labor and materials for reroofing -7,700 less replacement of overhead doors and blocking of exterior -5,000 less relocation of entry door and in- stallation of overhead door for storage area -600 Total at Current Costs 25,700. Estimated Contingency Fund 8,000 Escalation to reflect project timing 4,000 Estimated Architect and Engineering Fees 17,000 Miscellaneous Expenses (Insurance, Legal Advertisements, etc.) 2,200 Total 155,500 Site Development Costs (Estimated Labor and Supplies) Prepare site, strip topsoil, excavate for footings 1,400 Paving: removals and repaving 7,300 _ Landscaping 2,300 Connection to Sanitary Sewer, Excavation and Backfill 8,200 Miscellaneous 2,300 Total $21,50b To keep project costs at a minimum, these site development activities are proposed for completion by Town employees using materials available to the Town. SU-2,MRY Estimated Project Costs with all activities contracted $192,300 less items of lower priority postponed -13,300 less items proposed for Town action -21,500 less work proposed for Fire Department -2,000 Estimated Project Costs proposed for Town Council action 155,500 H.E.F 1-11-85 O L1t12 �-���O'LCUZ • 1540 SULLIVAN AVENUE SOUTH WINDSOR, CONN. 06074 Soa•co AREA CODE 203/644-2511 March 29 , 1985 Mr. Howard E. Fitts, Chairman - Public Building Commission ✓� niJ r" 239 Oak Street South Windsor, Ct. 06074 Dear Hap: Re: App. #1052 - Site Plan and Approval under Section 8-24 Please be advised that the Planning and Zoning Commission voted to approve the application of the Town of South Windsor for a site plan of development, and granted approval under Section 8-24 of the Connecticut General Statutes, for property located at the northeast corner of the intersection of Ellington Road and Foster Street, as shown on a plan prepared by The Lawrence Associates, Project No. 1870, and tmr associates, TMR No. 132-84-61, subject to the following modifications : 1. Dumpsters shall be adequately screened. 2. Consideration shall be given to planting flowering shrubs on the site, particularly on the island in front of the building. 3 . Prior to commencement of site work, a meeting must be held with Town Staff. 4 . No building permits will be issued until the final plans have been filed in the Town Clerk' s Office. Within 90 days (by June 24, 1985) black and white transparent mylars of Sheets S-1 and S-2, with this letter of approval reproduced thereon, together with three paper prints, shall be submitted to this Commission to be signed and stamped. After signing they will be filed in town Clerk's Office. Yours very truly, ` . PLANNING & ZONING COMMISSION �ca �NG °E�ty vg By: _i Marshall Montana, Vice Chairman/ CC: R. Martel`, Town Engineer T. D'Auria, Building Official P. DeMallie, Planning Director ( 7-awn' 0-le S�td-A ?dl:a� a 1540 SULLIVAN AVENUE • SOUTH WINDSOR, CONN. 06074 ►dsOR•co� AREA CODE 203/644-2511 April 8, 1985 Mr. Howard E. Fitts, Chairman Public Building Commission 239 Oak Street South Windsor, Ct. 06074 Dear Hap: Re: App. #1052 - Site Plan and Approval under Section 8-24 In connection with the approval granted on March 26th for a site plan for property located at the northeast corner of the intersection of Ellington Road and Foster Street, please be advised that the approval letter should have noted that a waiver was granted for five parking spaces in accordance with Section 8. 4. 1 of the Zoning Regulations. Please reproduce this letter on the mylar before filing same, as well as the original approval letter dated March 29 , 1985. Yours very truly, PLANNING & ZONING COMMISSION ' 7 q vg By r` 'j > Spa Lit Marshall Montana, Vice-Chairmdn CC: P. DeMallie, Planning Director WINDSOR P!NANING DEPT.